Admin Coordinator

Garney Construction; Alexandria (VA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

401(k) plan with a 3.5% match

Weekly paychecks

Paid time off

Paid holidays

Stock options starting first day

Vision and dental coverage

Life insurance and disability policy

Job summary

Garney is seeking an Administrative Coordinator to provide exceptional customer service to stakeholders and efficiently manage office tasks. You will be the first point of contact and handle various administrative duties with discretion.

The role is not remote, Monday–Friday, and involves coordinating meetings, supporting executives, and communicating across teams to ensure smooth office operations.

Qualifications

• 3–5 years minimum experience as receptionist, administrative assistant, or related role.
• Notary Public or willingness to obtain within 3 months of hire.
• Excellent verbal and written communication skills.

Responsibilities

• Provide timely processing of various correspondence (emails, packages, mail).
• Assist with document preparation, data entry, and basic accounting tasks.
• Coordinate meetings/trainings, arrange conference rooms, and support executives.
• Handle sensitive information with confidentiality and discretion.
• Act as Garney brand ambassador, delivering excellent customer service to visitors.
• Assist with inquiries and hospitality services for guests and staff.
• Answer calls and direct to appropriate individuals; manage vendor relationships (janitorial).
• Manage regional license renewals and improve office processes for efficiency.
• Maintain a clean, organized office and manage supply inventory.

Skills

Team first attitude

Education

High school diploma or equivalent

Job description

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Requisition ID: 13642

GARNEY

An Administrative Coordinator position is available at Garney. As an Administrative Coordinator for Garney, you will play a pivotal role in providing exceptional customer service to stakeholders while efficiently managing administrative tasks to ensure the smooth operation of Garney’s office. This role requires an individual who is reliable and polished to be the first point of contact for Garney as well as someone who has a knack for attention to detail. This role is not remote and is Monday - Friday.

WHAT YOU WILL BE DOING

• Provide timely processing of various types of correspondence, including emails, packages, and mail
• Assist with various administrative tasks, including document preparation, data entry, and basic accounting tasks
• Help coordinate meetings/trainings, arrange conference rooms, and support executives and team members as needed
• Handle sensitive information and documents with the utmost confidentiality and discretion
• Act as a Garney brand ambassador, providing excellent customer service to visiting clients and guests as well as internal employees
• Assist with inquiries, offer hospitality services (tours, water, coffee) for guests, and provide accurate information about our office and construction projects
• Answer incoming calls and direct them to the appropriate individuals promptly. In some cases, manage office vendor relationships and contracts, such as janitorial
• Manage regional license renewals
• Actively identify and address operational challenges, taking initiative to find solutions and improve office processes to optimize efficiency
• Maintain a clean, organized office environment by managing supply inventory, performing light housekeeping, ensuring equipment functionality, communicating key information to staff, and providing hospitality and accurate information to guests

WHAT WE ARE LOOKING FOR

• Team first attitude
• High school diploma or equivalent qualification
• Proven experience (3-5 years minimum) as a receptionist, administrative assistant, or in a related role
• Notary Public or willingness to obtain within 3 months of hire
• Excellent verbal and written communication skills

LET'S TALK THE PERKS!

• Free medical, prescription, dental, and vision plans ($0 premiums)
• Virtual doctor visits with no co-pay
• Shares of company stock at no cost starting your first day
• 401(k) plan with a 3.5% match
• Student loan resources
• Weekly paychecks
• Paid time off
• 8 paid holidays
• Health Savings Account (HSA) with a lump sum and matching contributions
• Free life insurance and disability policy
• Free access to healthcare coordinators
• Counseling sessions with mental health professionals at no cost
• Access to consultations with legal and financial professionals at no cost
• Free programs assisting with weight loss, maternity health, prescriptions for chronic conditions, and more
• 50% employee discount in the Garney apparel store