Admin Coord Front Desk & Stats (#019011) Training, Columbia (RICHLAND)

South Carolina DDSN; South Carolina; On-site; USD 38,000 - 56,000; Full time

Job summary

South Carolina Department of Corrections is seeking an administrative coordinator for the Division of Training. The role involves phone reception, extensive clerical work, and managing training files for many new hires statewide.

Responsibilities include monitoring progress, analyzing test data, and ensuring documentation compliance. The position requires completion of four weeks of SCDC Basic Training and use of Word, Excel, mainframe, and SCEIS systems.

Qualifications

• A high school diploma and five (5) years of progressively responsible clerical, secretarial or administrative experience, including three (3) years of experience with the use of a personal computer, and Microsoft office programs (i.e. Excel, Word, PowerPoint, Forms and Outlook).
• Resume recommended but not required.
• Must successfully complete four (4) week SCDC Basic Training upon hire.

Responsibilities

• Serves as an administrative coordinator for the Division of Training under limited supervision, performs various duties to include telephone communication and reception duties.
• Performs a multitude of administrative tasks for new hire, agency orientation and basic classes which may include over 200 students at one time.
• Creates and maintains student training files (hard as well as virtual) for all SCDC new hires state-wide.
• Monitors student progress to ensure all tests are successfully completed.
• Compile, tabulate and analyze student academic performance test data.
• Track and perform follow-up on students until certification is obtained.
• Responsible for ensuring all required documentation has been obtained prior to students entering/completing basic training.
• Responsible for contacting institution/divisions for those who have not submitted the required documentation.
• Scans all student documentation into virtual files.
• Assists with the compilation of training rosters.
• Orchestrates most administrative requirements for c/o basic training graduation, compiles programs, ensures officer badges are ordered, compiles visitors list, prints certificates, progress reports, and oaths for graduate packages.
• Verifies NCIC checks prior to basic graduation.
• Uses two-way radio communication and P.A. system.
• Acts as primary scribe during activation of emergencies (ICSC).

Skills

Telephone communication

Reception duties

Microsoft Word

Microsoft Excel

Mainframe

Testing software

SCEIS

Two-way radio

PA system

Education

High school diploma

Bachelor’s degree substitution for experience

Tools

Mainframe

MS Office (Word, Excel, PowerPoint, Outlook)

SCEIS

Job description

• Serves as an administrative coordinator for the Division of Training under limited supervision, performs various duties to include telephone communication and reception duties.
• Performs a multitude of administrative tasks for new hire, agency orientation and basic classes which may include over 200 students at one time.
• Creates and maintains student training files (hard as well as virtual) for all SCDC new hires state-wide.
• Monitors student progress to ensure all tests are successfully completed.
• Compile, tabulate and analyze student academic performance test data.
• Track and perform follow-up on students until certification is obtained.
• This position requires extensive use of Microsoft Word, Excel, mainframe, testing software, and SCEIS.
• Responsible for ensuring all required documentation has been obtained prior to students entering/completing basic training.
• Responsible for contacting institution/divisions for those who have not submitted the required documentation.
• Scans all student documentation into virtual files.
• Assists with the compilation of training rosters.
• Orchestrates most administrative requirements for c/o basic training graduation, compiles programs, ensures officer badges are ordered, compiles visitors list, prints certificates, progress reports, and oaths for graduate packages.
• Verifies NCIC checks prior to basic graduation.
• Uses two-way radio communication and P.A. system.
• Acts as primary scribe during activation of emergencies (ICSC).

Resume recommended but not required.

Must successfully complete four (4) week SCDC Basic Training upon hire.

Questions regarding the application process, this job posting or any other postings with the SCDC should be directed to:

Recruiting and Employment Services
[phone]
[e-mail]

State of South Carolina Minimum Requirements:

A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

SCDC Minimum Requirements:

• A high school diploma and five (5) years of progressively responsible clerical, secretarial or administrative experience, including three (3) years of experience with the use of a personal computer, and Microsoft office programs (i.e. Excel, Word, PowerPoint, Forms and Outlook).

The South Carolina Department of Corrections is committed to providing equal opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education.