Admin Coord Front Desk & Stats (#019011) Training, Columbia (RICHLAND)

State of South Carolina; South Carolina; On-site; USD 40,000 - 55,000; Full time

Job summary

State of South Carolina, Department of Corrections, is seeking an administrative coordinator for the Division of Training. You will handle telephone and reception duties, support new hires, and manage training documentation for state-wide programs.

The role requires strong MS Word/Excel skills, familiarity with mainframe and SCEIS, and the ability to coordinate large classes and maintain files. A high school diploma with relevant experience is required, with a degree substitution option.

Qualifications

• High school diploma required; bachelor's degree may substitute for experience.
• Five years of progressively responsible clerical/administrative experience.
• Experience with personal computers and Microsoft Office required.
• Ability to handle confidential information and maintain records.

Responsibilities

• Coordinate administrative tasks for new hires and orientation of up to 200 students.
• Maintain student training files (hard and virtual).
• Monitor and track student progress to completion and certification.
• Prepare training rosters and graduation materials.
• Assist with emergencies as primary scribe and use PA system.

Skills

Communication skills

Organizational skills

Telephone communication

Documentation/Records management

Education

High school diploma

Bachelor's degree substitution permitted

Tools

Microsoft Word

Excel

mainframe

SCEIS

Testing software

Job description

• Serves as an administrative coordinator for the Division of Training under limited supervision, performs various duties to include telephone communication and reception duties.
• Performs a multitude of administrative tasks for new hire, agency orientation and basic classes which may include over 200 students at one time.
• Creates and maintains student training files (hard as well as virtual) for all SCDC new hires state-wide.
• Monitors student progress to ensure all tests are successfully completed.
• Compile, tabulate and analyze student academic performance test data.
• Track and perform follow-up on students until certification is obtained.
• This position requires extensive use of Microsoft Word, Excel, mainframe, testing software, and SCEIS.
• Responsible for ensuring all required documentation has been obtained prior to students entering/completing basic training.
• Responsible for contacting institution/divisions for those who have not submitted the required documentation.
• Scans all student documentation into virtual files.
• Assists with the compilation of training rosters.
• Orchestrates most administrative requirements for c/o basic training graduation, compiles programs, ensures officer badges are ordered, compiles visitors list, prints certificates, progress reports, and oaths for graduate packages.
• Verifies NCIC checks prior to basic graduation.
• Uses two-way radio communication and P.A. system.
• Acts as primary scribe during activation of emergencies (ICSC).
• Resume recommended but not required.

Must successfully complete four (4) week SCDC Basic Training upon hire.

State of South Carolina Minimum Requirements:

A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

SCDC Minimum Requirements:

• A high school diploma and five (5) years of progressively responsible clerical, secretarial or administrative experience, including three (3) years of experience with the use of a personal computer, and Microsoft office programs (i.e. Excel, Word, PowerPoint, Forms and Outlook).

The South Carolina Department of Corrections is committed to providing equal opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.