Admin & AV Coordinator – Conference & Facilities

Jamison Professional Services, Inc; Arlington (VA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Equal employment opportunity

Opportunity for career growth

Supportive working environment

Job summary

A professional management services firm is seeking an Admin Support/Audio-Visual Management specialist based in Arlington, VA. The role includes providing administrative support, managing records and assisting with audio-visual needs during events. Applicants should have at least seven years of relevant experience, strong communication skills, and the ability to obtain a security clearance. This is a full-time position during normal business hours, offering an opportunity to work in a mission-focused environment.

Qualifications

• At least 7 years of administrative management or relevant work experience.
• Physical ability to move a large number of files.
• Proficient in IT programs, databases, and computerized systems.

Responsibilities

• Provide program and administrative support services for records management.
• Support the Agency's FOIA program.
• Assist with audio-visual support during events.

Skills

Proficient in Microsoft Outlook

Strong organizational skills

Excellent written communication

Time-sensitive flexibility

Customer service skills

Ability to manage multiple tasks

Education

College degree in business or information management

Tools

Microsoft Teams

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Jamison Professional Services, Inc. (“Jamison”) is currently seeking a qualified and motivated candidate for the position of Admin Support/ Audio-Visual Management

Secret Clearance is a plus.

Job Title: Admin Support/Project Information Specialist to include Facilities and Audio-Visual Management for Conference Rooms, Training Rooms, and Business Center Management

DESCRIPTION OF SERVICES:
The contractor shall provide program and administrative support services, primarily in support of, but not limited to, the Agency’s records management program, from origination of the records through their eventual disposition and disposal. This includes identifying, classifying, prioritizing, storing, securing, archiving, preserving, retrieving, tracking, and disposal of Agency records. The Contractor shall provide support to the Agency related to its FOIA program, including receiving and tracking requests, updating the FOIA database, coordinating respondent documents, drafting response letters, and assisting in meeting FOIA reporting requirements.

REQUIRED AND DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel.
Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive environment.
Possess strong organizational and customer service skills.
U. S. Citizenship.
Ability to obtain and retain a “SECRET” security clearance.
At least 7 years of administrative management or relevant work experience
Experience in creating and implementing organizational or administrative management policies and procedures
Ability to evaluate program effectiveness and recommend improvements
Experience managing an agency project report library
Experience with other administrative services like office management, building and facilities management, human resources, and/or security
Ability to provide training and technical assistance to staff
Experience in information and records management
Proficient in the use of a variety of IT programs, databases, and computerized systems
Excellent written and verbal communication skills
Commitment to innovative and quality customer service
Physical ability to move a large number of files and/or file boxes
Experience providing on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity, presentations or visual material access
Experience creating and editing audio-visual content such as presentations and videos
Experience setting up conference, board, or training rooms
Ability to manage multiple tasks, prioritize work, and meet deadlines
Ability to identify and resolve complex problems
College degree required in business or information management and/or related certifications

Location: 1101 Wilson Boulevard, Suite 1100, Arlington, VA 22209.

Schedule:
Contractor shall provide services during normal business hours of 8:30 a.m. to 5:30 p.m. Contractor personnel shall perform the services required under this contract to meet contract requirements for forty (40) hours per week; Monday through Friday, except for U.S. Federal Holidays.

Clearance Level Required: Employment is contingent upon successfully completing any required background checks, in accordance with applicable law.

JAMISON CORPORATE OVERVIEW:
Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.
Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.
Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.
Jamison’s commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.
Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.
All applications must be submitted through our application system at: https://www.jps-online.com/apply-now/