ADMIN ASST (TEMP)

University of Michigan; Ann Arbor (MI); On-site; USD 34,000 - 36,000; Full time

Job summary

The University of Michigan's Marsal Family School of Education is seeking an Administrative Assistant to provide temporary coverage for a staff member on leave. This role supports several Deans and special projects, handling a wide range of administrative tasks in a dynamic office.

The position is onsite, with a 40-hour work week, 8am-5pm, and hourly compensation in the mid-20s. You will manage calendars, travel, meetings, and document preparation while maintaining confidentiality and

Qualifications

• 1+ years of experience providing executive-level support.
• Ability to work independently and meet deadlines.
• Discretion with confidential information.
• Proficiency with Word, Excel, PowerPoint, Google Suite, Adobe Acrobat, Zoom, Asana, and Canvas.

Responsibilities

• Provide high-level administrative and customer service support for the Dean's Office.
• Support the work of the Senior Associate Dean for Research and Graduate Affairs, the Associate Dean for Undergraduate Education and Educator Preparation, the Associate Dean for Faculty and Student Development, and the Assistant Dean for K-12 Recruitment and Special Projects.
• Serve as the first point of contact for the front office.
• Manage calendars; including scheduling appointments, small-group meetings, and larger committee meetings, and coordinating availability among faculty, staff and students within Marsal and across the University, as well as external individuals and organizations.
• Administrative support for standing and working committees, including compiling, organizing and providing background materials for meetings; taking detailed notes during meetings; securing appropriate meeting sites; assisting with refreshments and technical equipment, as needed; and following up with committee members to provide materials
• Handle travel arrangements and reimbursements, as needed
• Compile receipts for reconciling select accounts, Pcard and other travel/hosting expenses using Emburse and Shared Services as appropriate
• Manage day-to-day office operations, including ordering and maintaining supplies, keeping shared spaces neat and organized, answering the main phone line, and monitoring and responding to inquiries received through the office email account.
• Generate email communications to send to faculty, staff, students and external contacts
• Assist in the preparation of presentations, including charts and graphs
• Organize and maintain paper and digital files
• Provide logistical or administrative support for courses, as needed
• Additional duties, as assigned

Skills

Executive support

Prioritization

Discretion & confidentiality

Communication skills

Organizational skills

Tools

Word

Excel

PowerPoint

Google Suite

Adobe Acrobat

Zoom

Asana

Canvas

Job description

Job Summary

The Marsal Family School of Education is seeking a highly capable Administrative Assistant, providing temporary coverage for a staff member on leave. This position supports the Senior Associate Dean for Research and Graduate Affairs, the Associate Dean for Undergraduate Education and Educator Preparation, the Associate Dean for Faculty and Student Development, and the Assistant Dean for K?12 Recruitment, as well as special projects.

Job Summary

The Marsal Family School of Education is seeking a highly capable Administrative Assistant, providing temporary coverage for a staff member on leave. This position supports the Senior Associate Dean for Research and Graduate Affairs, the Associate Dean for Undergraduate Education and Educator Preparation, the Associate Dean for Faculty and Student Development, and the Assistant Dean for K?12 Recruitment, as well as special projects.

Hourly Rate: $25-26
Hours: 40/Week
Mode of work: Onsite
Schedule: 8am-5pm M-F (1 hour lunch, unpaid)

Responsibilities*

• Provide a high level of varied administrative and customer service support for the Marsal Family School of Education Dean?s Office
• Support the work of, the Senior Associate Dean for Research and Graduate Affairs, the Associate Dean for Undergraduate Education and Educator Preparation, the Associate Dean for Faculty and Student Development and the Assistant Dean for K?12 Recruitment and Special Projects
• Serve as the first point of contact for the front office, providing continuous coverage of the reception desk

Tasks Include

• Manage calendars; including scheduling appointments, small-group meetings, and larger committee meetings, and coordinating availability among faculty, staff and students within Marsal and across the University, as well as external individuals and organizations.
• Administrative support for standing and working committees, including: compiling, organizing and providing background materials for meetings; taking detailed notes during meetings; securing appropriate meeting sites; assisting with refreshments and technical equipment, as needed; and following up with committee members to provide materials
• Handle travel arrangements and reimbursements, as needed
• Compile receipts for reconciling select accounts, Pcard and other travel/hosting expenses using Emburse and Shared Services as appropriate
• Manage day-to-day office operations, including ordering and maintaining supplies, keeping shared spaces neat and organized, answering the main phone line, and monitoring and responding to inquiries received through the office email account.
• Generate email communications to send to faculty, staff, students and external contacts
• Assist in the preparation of presentations, including charts and graphs
• Organize and maintain paper and digital files
• Provide logistical or administrative support for courses, as needed
• Additional duties, as assigned

Required Qualifications*

• 1+ years of experience supporting executive level positions
• Ability to work independently, set priorities, and meet multiple deadlines.
• Ability to be discrete with private information and ensure confidentiality.
• High level of proficiency with technology and software (Word, Excel, PowerPoint, Google Suite, Adobe Acrobat, Zoom, Asana, Canvas).
• Ability to work in an open-plan office.
• Ability to work in a fast-paced environment with multiple supervisors and workflows.
• Exceptional organizational skills.
• Outstanding verbal, written, and interpersonal communication skills.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.