Admin. Asst. - Sparta Public Safety Training Center (Fire)

Western Technical College; McGrady (NC); On-site; USD 31,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Retirement plan (Wisconsin Retirement)

Dental

Life insurance

Vision

Employee Wellness

Education Reimbursement

Job summary

Western Technical College seeks an Administrative Assistant Health & Public Safety to support faculty, staff, and students by coordinating classroom logistics, scheduling, student services, and compliance tasks. The role manages materials, records, and communications, while supporting hiring and payroll and ensuring confidentiality across operations.

The position is located at the Sparta Public Safety & Training Center and reports to the Fire Coordinator.

Qualifications

• Associate degree or equivalent with 2 yrs related experience or combined education/experience.
• Experience maintaining records, preparing materials, and supporting payroll is preferred.
• Familiarity with FERPA and HIPAA confidentiality requirements welcome.

Responsibilities

• Coordinate classroom logistics, scheduling, and meetings.
• Prepare materials, maintain records, and manage communications and data reporting.
• Support hiring and payroll processes; ensure accuracy of program documents.

Skills

Communication

Office software

Confidentiality

Education

Associate degree OR equivalent

Job description

Western Technical College is a preferred employer in the 7 Rivers Region and is committed to providing a safe and respectful workplace for all co-workers. As an open-access institution, we proudly serve learners from all walks of life, recognizing that diverse backgrounds and lived experiences enrich our community and strengthen our mission. We are committed to creating a sense of belonging where everyone feels empowered to be themselves and supported in their personal and professional growth. This means actively identifying and removing barriers to opportunity and providing pathways to social and economic advancement. Western is deeply connected to the communities we serve, and we believe in the power of education to drive positive change. We seek individuals who are passionate about teaching and learning, dedicated to student success, and eager to collaborate in building a more vibrant, equitable community. If you share these values and are ready to make a meaningful impact, we invite you to explore this opportunity at Western.

Summary of Position

The Administrative Assistant Health & Public Safety supports faculty, staff, and students by coordinating classroom logistics, scheduling, student services, and compliance tasks. Responsibilities include preparing materials, maintaining records, supporting hiring and payroll, and managing communications and data reporting. The role ensures smooth operations across meetings, travel, and special projects while upholding confidentiality and regulatory standards.

This position will be located in the Sparta Public Safety & Training Center.

• 1. Maintain and uphold the College values of Learning, Excellence, Accountability, Diversity, Student Success, Teamwork, Integrity, and Respect. Regular attendance is required.
• 2. Perform office functions which may include, but are not limited to: respond to internal/external customers and staff; create and modify documents, records, and reports using College standard software; maintain hard copy and/or electronic filing system; monitor inventory and budget information; schedule, coordinate, and prepare materials for meetings and/or appointments.
• 3. Complete all required College training and responsible for maintaining the skills necessary to complete the essential functions of the position as defined by the department.
• 4. Student Success is the cornerstone of Western’s culture, and the college may assign employees as needed to other areas or additional duties to foster this success.
• 5. Administrative Support - Supporting Action/Task May Include:

Administrative Support - Supporting Action/Task May Include

• Create, organize, and format accreditation documents according to prescribed requirements
• Coordinate and schedule advisory committee meetings
• Provide program related clerical support for supervisor and assigned faculty as requested, including budget reports
• Complete hiring paperwork for adjunct and other part-time staff
• Communicate effectively with internal and external stakeholders using appropriate verbal and written skills
• Proctor exams
• Respond to questions regarding program admission requirements
• Ensure accuracy and currency of program documents
• Room scheduling at the Public Safety Training Facility, manage brochures, and ensure student immunizations are current
• Ensure confidentiality of student information under FERPA and HIPPA
• Coordinate division projects and other duties as assigned
• Process timecards, payroll and budget management as needed
• Support and provide backup for other office personnel
• Schedule and coordinate meetings, appointments, and travel for the coordinators

Minimum Qualifications

• Associate degree OR
• Education combined with appropriate occupational experience in related field totaling 2 yrsOR
• Occupational experience in related field totaling 2 yrs.

SPECIAL INSTRUCTIONS/ABOUT WESTERN

This position reports to: Fire Coordinator

Starting annual/hourly salary range based on education and experience: $22.28 - $28.54

This position would include competitive salary, along with a wide variety of benefits available to full-time Western Technical College Employees. These benefits include

• health
• HRA
• dental
• life
• retirement - Wisconsin Retirement System (WRS)
• voluntary vision
• supplemental Allstate insurance (accident, critical illness and cancer)
• pet insurance
• short-term and long-term disability insurance plans
• flexible spending account for health & dependent care
• employee assistance program (EAP)
• Employee Wellness Incentive
• Education Reimbursement
• tax-sheltered retirement annuity programs - 457 & 403(b)

We offer a range of paid leave including

• Bereavement
• Casual Illness
• Personal
• Vacation
• Holidays
• Summer Fridays
• Shut Down
• Parental paid leave
• Military paid leave
• Volunteer leave
• Leave donation

Applicant review will begin: Monday, September 21, 2026

Start Date of: October 2026

This role requires authorization to work in the United States. Currently, we are not able to sponsor or take over sponsorship of employment visas.

Copies of Transcripts from regionally accredited colleges or universities are acceptable during the application process (originals will be required upon hire)

Western is accredited by the Higher Learning Commission. Our mission is to provide relevant, high quality education in a collaborative and sustainable environment that changes the lives of students and grows our communities. Western is committed to providing a safe and respectful workplace for all employees.

Annual Security Report (Clery Act)

For the Western Annual Security Report, which includes statistics about reported crimes and information about campus security policies, see: https://www.westerntc.edu/sites/default/files/student-rights/documents/AnnualSecurityReport.pdf or contact Justin Weisbecker, Director Campus Community Safety at 608-789-6165.

An Equal Opportunity/Access/Employer And Educator

Western Technical College is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Reasonable accommodation will be provided in the job application process to enable a qualified applicant to have an equal opportunity to be considered for a job as is provided to all Western employees. If you want to request an accommodation, please contact the EEO/AA Compliance Officer at [phone].

Non-Discrimination Notice

Western Technical College, in compliance with state and federal law, does not discriminate on the basis of age, race, color, national origin, disability, marital status, sex, including sexual orientation and gender identity, veteran status, genetic testing or other legislated categories in employment, admissions, programs, or activities. Western prohibits retaliation against any individuals who bring forth any complaint, orally or in writing, to the College or government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination. Western provides assurance that lack of English reading/speaking skills will not be a barrier to admittance and participation in the College. General inquiries regarding the College’s non-discrimination policies may be directed to:

John Heath
Director of Human Resources
Western Technical College
111 7th Street North
La Crosse, WI 54601
608-785-9464
WI Relay: 711