Medicaid Program Specialist/Office Manager

Se Arkansas Ed Service Co-Op; Little Rock (AR); On-site; USD 42,000 - 56,000; Full time

Job summary

Se Arkansas Ed Service Co-Op Medicaid In The Schools in Little Rock, AR, is seeking a Medicaid Program Specialist/Office Manager to oversee Medicaid revenue tracking, match statements, and district deposits. The role also coordinates enrollment activities and supports program budgets and admin operations.

The ideal candidate will have a bachelor’s or associate’s degree with related experience and strong Excel and administrative skills, serving under ADE guidance in Little Rock.

Qualifications

• Bachelor’s degree + 1 year related experience; or equivalent
• Associate’s degree + 3 years related experience
• High school diploma + 5 years educational admin experience

Responsibilities

• Enter and track quarterly Medicaid revenue claimed for districts.
• Process quarterly match statements and deposits.
• Prepare and monitor program budgets and expenditures.
• Assist with enrollment applications and provider enrollment communications.
• Coordinate travel for program staff and maintain office records.

Skills

Administrative support

Office management

Data entry

Education

Bachelor’s degree in education, business administration or related field

Associate’s degree in education, business administration or related field

High school diploma with 5 years educational admin experience

Tools

Microsoft Excel

Job description

Medicaid Program Specialist/Office Manager

Se Arkansas Ed Service Co-Op Medicaid In The Schools - Little Rock, Arkansas Open in Google Maps

This job is also posted in Se Arkansas Ed Service Co-Op

Job Details

Job ID: 5490512

Application Deadline: Posted until filled

Posted: Jan 08, 2026 6:00 AM (UTC)

Starting Date: To Be Determined

Position Type: Full-Time

Job Categories: Other Professional > Other Classified Professional, Support Staff > Clerical

Job Description

SUPERVISION AND LOCATION:

This position serves under the direct supervision of the Arkansas Department of Education, Division of Elementary and Secondary Education, School Health Services office and is housed at the Arkansas Department of Education, Arch Ford Education Building in Little Rock.

FUNCTIONS:

The individual is responsible for entering and tracking school district Medicaid revenue claimed each quarter, processing quarterly match statements, and collecting, recording and depositing match payments in an accurate and timely manner. The individual will distribute Medicaid match statements to districts quarterly; collect and process deposits and transfer of district match payments; conduct data entry of Medicaid match information to maintain quarterly Medicaid billing records; process Medicaid match transfer quarterly; assist districts with completing Medicaid billing adjustments; prepare monthly travel for program staff; process purchasing documents and process for approval for program staff operations; compile district Medicaid revenue reports; create and maintain forms, templates, office procedure documents and protocols; assist in reviewing and facilitating submission of Medicaid provider enrollment applications for school districts; act as a liaison to DMS for school district provider enrollment; create and distribute local education agency verification letters for Medicaid provider enrollment; maintain provider enrollment records; process personal care certification correspondence; maintain office inventory records and protocols; prepare monitor, and maintain program operating budgets; assist in program budget preparation and monitor program expenditures throughout the budget cycle; analyze data pertinent to MITS programming and department goals and objectives; conduct administrative duties including travel arrangements and office phone coverage; facilitate inter-agency collaboration; assist with other school health training; and assist Director of School Health Services as requested. This position is governed by state and federal laws and agency/institution policy.

SPECIAL REQUIREMENTS:

Must be proficient in Microsoft Excel application to create, format, and analyze large amounts of financial dataAccounts receivable experienceAdministrative support/office management experience

MINIMUM QUALIFICATIONS:

The formal education equivalent of a bachelor’s degree in education, business administration, office administration, or a related field, plus one year of experience in a specialized or related field applicable to work performed; or the formal education equivalent of an associate’s degree in education, business administration, office administration, or a related field, plus three years of experience in a specialized or related field applicable to work performed; or the formal education equivalent of a high school diploma, plus five years of experience in an educational institution’s administrative or business management capacity.

CERTIFICATES & LICENSES:

Must possess a valid Arkansas driver’s license.

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Jerri Clark , MITS Director


• Medicaid In The Schools


• Phone: [phone]


• Email: [e-mail]