Admin Asst 2/ Post 48- Post Secretary

Department of Public Safety; Atlanta (GA); Sur place; USD 34 000 - 46 000; Plein temps

Résumé du poste

The Department of Public Safety in Georgia seeks an Admin Assistant 2 / Post Secretary at Post 48 in Atlanta to provide key administrative support to Troopers and unit staff.

Responsibilities include preparing reports, maintaining filing systems, answering calls, greeting visitors, scheduling, and assisting with Open Records requests.

Required: high school diploma or GED, 3 years of related experience (or Admin Assistant 1 level), and proficiency with Microsoft Office and procurement tools.

Qualifications

• High school diploma or GED required.
• Three years of related experience, or one year at Admin Assistant 1.
• Experience using Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience handling Open Records requests in a public sector setting.
• Experience purchasing with e-procurement and P-Card systems is preferred.

Responsabilités

• Provide administrative support to the department and prepare a variety of documents.
• Establish and maintain the post's filing system and compose correspondence.
• Coordinate Open Records requests for the Patrol Post.
• Schedule appointments and maintain calendars for the Post Commander and staff.
• Serve as receptionist and assist visitors, callers, and public inquiries.

Connaissances

Customer service

Open Records handling

Multi-tasking

Formation

High school diploma/GED

Three years related experience

Outils

P-Card procurement system

MS Office (Word, Excel, PowerPoint, Outlook)

Open Records processing system

Description du poste

Explore a World of Opportunity with the State of Georgia!We are the force that drives Georgia!Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!Job Title:Admin Asst 2/ Post 48- Post SecretaryAgency:Department of Public SafetyJob Requisition ID:JR0000006211Shift:Day (United States of America)Compensation Details:$39,728.00Job Description:Job Vacancy Announcement: Admin Assistant 2/Post SecretaryWork Location: Post 48 - AtlantaPay Grade: GJob Code: GST051Salary: $39,728.00The Georgia Department of Public Safety (DPS) oversees the day-to-day operation of the Georgia State Patrol (GSP), Capitol Police, and the Commercial Vehicle Enforcement (CVE). We currently have a challenging and rewarding opportunity for an Admin Assistant 2 at Post 48/ Atlanta of the Georgia State Patrol.This position is perfect for candidates who seek a challenging opportunity to serve the citizens of Georgia while providing critical administrative support to Troopers and other department personnel. Under the supervision of the Post Commander, the Admin Asst 2 performs a wide range of administrative and office support activities to help ensure that the Patrol Post is running smoothly and efficiently.A typical workday includes, but is not limited to:1. Providing administrative support to the department. Preparing a variety of correspondence, reports, and forms. Establishing and maintaining the post’s filing system. Composing correspondence.2. Working closely with the department’s Open Records Unit to respond to open records requests involving the Patrol Post.3. Scheduling appointments and maintaining calendar of activities, meetings and various events for the Post Commander, Headquarters Field Command, and other sworn personnel.4. Serving as the receptionist for the Patrol Post to include answering and transferring incoming calls appropriately and/or taking messages, greeting visitors, and directing to proper locations, providing general information to the public regarding department activities of a public nature and referring difficult and unusual problems to the appropriate official.5. Monitoring the use of supplies and placing orders for replenishment utilizing a P-Card procurement system.Required Personal Characteristics:1. Excellent computer skills.2. Ability to effectively multi-task and prioritize tasks and assignments.3. Strong commitment to providing excellent customer service to both internal and external customers.The Selected applicant must pass a pre-employment background investigation.This includes a review of criminal, drivers, and credit history.No polygraph examination is required for this position.Preferred Qualifications:1. Experience working independently with Microsoft Office products (Word, Excel, PowerPoint, and Outlook).2. Previous experience processing Open Records requests for a public sector employer.3. Successful experience providing administrative support for a unit that included dealing with issues, situations, and documents of a sensitive and/or confidential nature.4. Experience composing and formatting correspondence and other documents.5. Experience copying DVDs6. Purchasing experience, specifically E-procurement and purchasing card reconciliation.This is an unclassified position unless filled by a classified employee. Only applicants chosen for interview will be contacted.For more information about this job contact:Human Resources Division404-624-7553 or [e-mail] Qualifications:High school diploma/GED and three (3) years of job-related experience; or one (1) year of experience required at the lower level Admin Assistant 1 (GST050) or position equivalent. -.Equal Employment Opportunity EmployerThe State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.