Admin Assistant 1

State-of-Georgi; Atlanta (GA); On-site; USD 35,000 - 36,000; Full time

Job summary

The State Board of Pardons and Paroles is seeking an Administrative Assistant 1 to support the Interstate Compact Unit. Under direct supervision, you will perform office administration duties, manage confidential records, state-to-state case files, and prepare documentation for leadership and external stakeholders.

Preferred qualifications include proficiency in Microsoft Excel and Google Workspace, as well as ICOTS, SCRIBE, Portal, and CONS systems, with knowledge of interstate compact rules.

Qualifications

• Proficiency in Microsoft Excel and Google Workspace (Docs, Sheets, Drive).
• Proficiency in ICOTS, SCRIBE, Portal, and CONS systems.
• Knowledge of Interstate Compact rules and transfer processes.
• Ability to maintain strict confidentiality with sensitive information.
• Excellent verbal and written communication skills.

Responsibilities

• Provide general administrative support for the Interstate Compact Unit and handle confidential records.
• Research and resolve data discrepancies using specialized platforms.
• Draft administrative reports, spreadsheets, and presentations.
• Represent unit professionally to internal staff and external officials.
• Accurately enter and review records across inter-agency databases.

Skills

Detail Orientation

Problem Solving

Interpersonal & Communication Skills

Education

High school diploma or GED

Tools

Microsoft Excel

Google Workspace

ICOTS

SCRIBE

Portal

CONS

Job description

Explore a World of Opportunity with the State of Georgia!We are the force that drives Georgia!Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!Job Title:Admin Assistant 1Agency:State Board of Pardons and ParolesJob Requisition ID:JR0000005942Shift:Not Applicable (United States of America)Compensation Details:$35,138.24Job Description:Administrative Assistant 1Post Release Division ( Interstate Compact Unit)Under direct supervision, performs a wide range of office administration duties for assigned functions or program areas; duties may be complex in nature and may involve access to confidential information. May research, investigate, and/or resolve program data or issues. Drafts documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers.Key ResponsibilitiesOffice Administration & Workflow: Performs general administrative support functions for the Interstate Compact Unit, managing confidential records, state-to-state case files, and official correspondence.Data Research & Problem Resolution: Researches, investigates, and resolves program data discrepancies or operational issues using specialized law enforcement and offender tracking platforms.Reporting & Documentation: Drafts documentation, administrative reports, spreadsheets, and presentations for unit leadership and external stakeholders.Customer Service & Stakeholder Support: Represents the unit and agency professionally; provides assistance, information, and guidance to internal staff, out-of-state compact officials, and external criminal justice stakeholders.System Data Maintenance: Accurately enters, updates, and reviews program records across inter-agency databases.Core CompetenciesDetail Orientation: Focuses on accuracy when managing complex documentation, entering data, and performing multi-system record checks.Problem Solving: Analyzes program data and operational issues, taking appropriate corrective actions or escalating matters as necessary.Interpersonal & Communication Skills: Maintains professional, respectful, and constructive interactions with team members, management, and partner public safety agencies.Preferred QualificationsProficiency in Microsoft Excel Spreadsheets and Google Workspace platform (Docs, Sheets, Drive, etc.).Proficiency in ICOTS (Interstate Compact Offender Tracking System), SCRIBE, Portal, and CONS systems.Knowledge of Interstate Compact rules, policies, and state-to-state transfer processes.Demonstrated ability to maintain strict confidentiality and handle sensitive law enforcement information responsibly.Effective verbal and written communication skills.Minimum Qualifications:High school diploma/GED and two (2) years of job-related experience.Equal Employment Opportunity EmployerThe State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.