Admin Assistant - Senior

UPMC; Pittsburgh (Allegheny County); On-site; USD 42,000 - 60,000; Full time

Job summary

UPMC Children's Hospital of Pittsburgh is seeking a Full-Time Administrative Assistant - Senior to support the Administrative Office Building on CHP's Main Campus. Work hours are daylight, Monday through Friday.

The role involves drafting and sending correspondence, planning conferences, managing calendars, maintaining accounting records, travel arrangements, and generating reports to analyze trends and improve efficiency within the department.

Responsibilities

• Drafts and sends correspondence on behalf of department and department head (e.g., meeting minutes and events).
• Plans conferences for department and department head.
• Provides varied administrative support to a department or group of professionals.
• Maintains supervisor's calendar, schedules meetings, suggests venues and catering, and facilitates smooth meetings.
• Maintains accounting and budget records, including expense reports.
• May arrange travel.
• Develops reports for executives or the department, analyzing complex information requests and trends.
• Reviews administrative procedures and makes recommendations to increase efficiency.

Job description

UPMC Children's Hospital of Pittsburgh is looking for a Full-Time Administrative Assistant - Senior! This position will work in the Administrative Office Building located on CHP's Main Campus, Daylight Hours, Monday - Friday.

Primary Responsibilities:

• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and employee will draft more material based on initial ideas).
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
• Plans conferences for department and department head.
• Under general direction, provides varied administrative support to a department or group of professionals.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• May make travel arrangements.
• Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.