Admin Assistant, Associate - UPMC Internal Med Residency Program

UPMC; Harrisburg (Dauphin County); On-site; USD 32,000 - 42,000; Full time

Job summary

UPMC is seeking an administrative support specialist to assist a department with general clerical tasks. You will coordinate calendars, prepare basic presentations, and handle routine correspondence under supervision.

Ideal candidates have a High School diploma and up to one year of admin experience, plus proficiency with MS Word, Excel, PowerPoint and Outlook. Strong organizational and communication skills are essential.

Qualifications

• High School diploma or equivalent required.
• Up to one year administrative experience preferred.
• Working knowledge of MS Office suite and basic office procedures.

Responsibilities

• Provide general administrative support to a department or group of professionals.
• Order office supplies and maintain office equipment.
• Assist in preparing presentations with basic formatting.
• Sort, distribute, and compose routine correspondence following established procedures.
• Perform routine clerical tasks and maintain varied office files and logs.
• Assist in researching, drafting, and/or abstracting routine reports.
• Answer, screen, and route incoming calls and messages; respond to routine questions.
• Maintain supervisor's calendar and schedule meetings; greet visitors.

Skills

MS Office proficiency

Scheduling & calendar management

Reception & customer service

Strong communication skills

Basic clerical experience

Education

High School Diploma or Equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Purpose

Under direct supervision, provides general administrative support to a department or group of professionals.

Responsibilities

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
• Greets, screens, and directs visitors to appropriate staff member.
• High School diploma or equivalent.
• Up to one year administrative experience preferred.
• Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software
• Ability to use applicable MS Suite productsKnowledge of business processes and procedures
• Ability to use basic reasoning skills

Licensure, Certifications, and Clearances

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran