Admin Assistant IV

BAE Systems; Austin (TX); On-site; USD 54,000 - 87,000; Full time

Job summary

BAE Systems seeks an Admin Assistant IV in Austin to support the manufacturing team. This role involves scheduling, expense management, and communication tasks vital for team efficiency. Ideal candidates will possess strong organizational and communication skills, along with MS Office proficiency. This position ensures a collaborative work environment essential for operational success.

Qualifications

• 3 years of work experience or equivalent experience.
• Proactive team player with strong organizational skills.
• Ability to handle multiple priorities.

Responsibilities

• Support the Manufacturing Director and manage schedules.
• Coordinate meetings and travel logistics.
• Monitor and replenish supply inventories.

Skills

Organizational Skills

Communication

Interpersonal Skills

Problem Solving

Team Player

Education

High School Diploma

Tools

MS Office

Job description

Job Description

BAE Systems is looking for an Administrative Assistant to support the manufacturing team by providing professional, customer-focused support to its directors and staff. This manufacturing team supports mulitple business areas within BAE Systems both in Austin and across the United States. On this team, you'll have the opportunity to work with individuals that build and test a wide variety of products used by all branches of the military.

In this role you will perform diversified administrative duties for the organization and the Manufacturing Director along with the Austin manufacturing site personnel. This role requires a high degree of problem solving, tact, initiative and judgment, as well as a thorough understanding of business practices and procedures. Ability to coordinate and handle a wide variety of priorities and schedules while confidentially handling personnel data is required.

This position reports to the Manufacturing Director.

Responsibilities include but are not limited to:

• Support the Manufacturing Director, and help coordinate and manage schedules and travel in coordination withLeadership’s and our team’s schedules
• Meeting planning and coordination of in person and Telepresence based meeting tools
• Expense/travel management and reimbursement processing
• Monitor and replenish supply inventories
• Coordinate office set-up, asset assignment, and other new hire logistics
• Collaborate with IT and Security management to track status of our group's help desk tickets, and ensure timely resolution including tracking and ordering of the group’s laptop, desktop, and software needs
• Conference Room scheduling
• Communicate key dates and information regarding Site Executive initiatives and activities
• Coordinate catering and supplies for internal and customer meetings
• Program Management and Special Project support
• Support and coordinate with the R3 administrative team as needed
• Support other activities as necessary

Job Title

Admin Assistant IV

Postal Code

78753

Job Family

Administrative Support

Travel Percentage

0%

Clearance Level – Must be able to obtain for position

None

Shift

1st Shift

Regular or Temporary

Regular

Typical Education and Experience

Typically a High School Diploma and 3 years work experience or equivalent experience

Required Skills and Education

• Proactive team player with strong organizational skills and the ability to handle multiple priorities
• Experience working effectively across organizations and geographic sites
• Solid communication and interpersonal skills, and an ability to build effective working relationships across organizational boundaries
• Proven ability to work independently and with limited direction
• Ability to create and contribute to a positive work environment and employee morale, following BAE’s Cultural Principles
• MS Office Skills: Word, PowerPoint, Excel, OneNote, SharePoint, Teams, etc.
• Must be eligible to obtain a DoD Secret clearance

Preferred Skills and Education

• Prior experience working at an executive level is highly preferred
• Ability to work independently and seek areas for continuous improvement
• Support for employee engagement
• Experience with supporting teams in a variety of functions and assignments
• Experience working in a fast paced, team environment

About BAE Systems Electronic Systems

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems’ game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere – from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact – for our customers and the communities we serve.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.

Department

1JH_ES CEMA Operations

Company

BAE_BAE SYSTEMS Info&Elec Sys Intg

Posting Requirements

Internal/External

Job Category

Manufacturing & Maintenance

U.S. Person Required

Yes

Business Area

Countermeasure & Electromagnetic Attack Solutions

Physical location of the job

Full-time onsite

Salary Max Point

86752

Salary Min Point

54220

Union Job

None

Recruiter

Jennifer Abdinoor