TCEQ - Administrative Assistant V

Texas Department of Public Safety; Austin (TX); On-site; USD 45,000 - 55,000; Full time

Job summary

A unique opportunity at a leading environmental agency for an experienced Administrative Assistant. In this role, you will provide vital administrative support and contribute to regulatory efforts. Candidates with strong organizational skills and a commitment to public service are encouraged to apply.

Benefits

Optional 401(k) and 457 plans

Health, Vision, Dental insurance

Paid holidays

Professional development opportunities

Longevity pay

Wellness Program and Activities

Onsite Nurse Practitioner

Work-Life Balance

Qualifications

• 5 years of full-time experience providing administrative support.
• Experience using payroll or timesheet software.
• Experience with purchasing goods/services.

Responsibilities

• Provides complex administrative support for section manager.
• Coordinates travel authorizations and reconciles expenditures.
• Answers calls and assists visitors.

Skills

Data entry

Administrative support

Travel arrangement

Customer service

Attention to detail

Education

Graduation from senior high school

15 semester hours from an accredited college

Job description

Are you an experienced Administrative Assistant, ready for a unique opportunity to grow with an environmental state agency?

Join TCEQ! We bring passion and drive to carry out our mission of protecting our state’s public health and natural resources.

*Applicants who qualify for other Administrative Assistant positions will be added to TCEQ Administrative Assistant Program for an opportunity to potentially interview for additional positions.

YOUR FUTURE TEAM

As part of TCEQ’s Office of Waste, you would contribute to agency efforts to regulate the generation, treatment, storage, and disposal of various wastes and the cleanup of contaminated sites. See details about what we do.

This position is a member of our Occupational Licensing and Registration Division.

HERE’S WHAT YOU’LL BE DOING

• Provides complex administrative support for the section manager and staff, including: scheduling meetings, providing meeting notes, purchasing of goods and services, and timekeeping. Provides contract management support and coordinates new or renewal computer-based testing (CBT) contracts and serves as the project coordinator for CBT support to existing sites and the Regional Offices.
• Answers and screens phone calls, routes to appropriate staff, takes messages, and/or provides basic program information; greets and assists visitors.
• Provides information to customers related to basic occupational licensing questions. Responds to or distributes email proxy inquiries for response. Serves as the division email proxy administrator. Updates PWS and customer addresses.
• Coordinates the section’s travel authorizations, including: creating, processing, and tracking travel requests and vouchers; verifying budget availability and reconciling travel expenditures in the Budget Accounting and Monitoring System (BAMS); and communicating with staff and Agency Travel Unit to resolve travel-related issues.

KEY QUALIFICATIONS

• Experience answering, screening, and/or routing telephone calls.
• Data entry experience with attention to details or following standard operating procedures.
• Experience providing administrative support, including filing, planning, organizing, and/or scheduling meetings.
• Experience using payroll or timesheet software; or entering employees' time into a timesheet system.
• Experience arranging and/or booking travel.
• Experience with purchasing goods/services and/or working with contracts.

REQUIRED EDUCATION & EXPERIENCE

Graduation from a standard senior high school or its equivalent plus five years of full-time experience providing administrative support in an office setting.

*Fifteen semester hours from an accredited college or university may be substituted for each six months of the required experience with a maximum substitution of four years.

OR

Two years as an Administrative Assistant IV at TCEQ.

TRANSCRIPT/ COLLEGE HOURS or COURSE WORK:

See instructions on how to attach documents. A copy of your official college transcript or evaluation of foreign credentials in CAPPS is required if needed to meet the qualifications listed above.

CURRENT TCEQ EMPLOYEES

This position is also available as a lateral transfer opportunity (LTO) to TCEQ employees within theAdministrative Assistant Vstate classification. The selected candidate must meet the minimum qualifications of the corresponding job in theAdministrative Assistant Vseries.

Work Schedule

Standard business hours are M-F, 8:00 a.m. - 5:00 p.m.

Individual and work group schedule determined by the TCEQ Occupational Licensing and Registration Division.

BENEFITS

• Optional 401(k) and 457 plans
• Insurance: Health, Vision, Dental, and optional FSA
• Paid day(s) off from work on national holidays and holidays that the state observes
• Professional development opportunities
• Longevity pay based on your number of years working for the state
• Wellness Program and Activities
• Onsite Nurse Practitioner in HQ
• Work-Life Balance

CONDITION OF EMPLOYMENT

TCEQ will conduct a criminal history records search, driving history (if required for the job) on candidates offered employment.

In compliance with ADA, if you need any special accommodations during the employment process, please contact HRSS for assistance at [phone].

MILITARY OCCUPATIONAL SPECIALTY (MOS) CODES

Military Occupational Specialty (MOS) codes can be found at:https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/. Please click the hyperlink under ‘Occupational Category’ for the respective Class Title.

Texas Commission on Environmental Quality is an Equal Opportunity Employer.