Admin Assistant III, Nursing Programs

Alvin Community College; Alvin (TX); On-site; USD 30,000 - 37,000; Full time

Job summary

Alvin Community College is seeking an administrative professional to provide comprehensive support for the Nursing Programs, coordinating admissions, onboarding, compliance, and daily department activities.

You will serve as a key resource for students, faculty, clinical partners, regulators, and the public, handling scheduling, records, budgets, and communications while maintaining confidentiality. Occasional travel to main campus and offsite locations may be required.

Qualifications

• High School diploma or GED required.
• Minimum of one year in office administration or similar environment.
• Associate degree preferred.
• Bilingual English/Spanish is a plus.

Responsibilities

• Coordinates nursing program admissions, including application processing and communications.
• Provides administrative support: scheduling, records, purchasing, budgets, travel, and general office operations.
• Tracks student clinical compliance, onboarding requirements, and licensure documentation.
• Supports accreditation and regulatory reporting with prepared submissions.
• Acts as a primary resource for students, faculty, clinical partners and the public.

Skills

Organizational skills

Communication skills

Record keeping

Analytical thinking

Confidentiality

Education

High School diploma or GED

Associate degree

Tools

Office software

AI tools knowledge

Job description

SUMMARY

Minimum Salary $33,671.87 Salary offer commensurate with education and related experience.

APPLICATION STATUS

Your application status will be updated throughout the review process. If your application is still in progress, your application has not been reviewed by the hiring department Should a review of your application result in the intent to pursue your candidacy, you will be contacted by phone or email for an interview.

Position Summary

Provides comprehensive administrative and operational support for Nursing Programs, coordinating admissions, student onboarding, compliance documentation, and daily departmental activities. Serves as a key resource for students, faculty, clinical partners, regulatory agencies, and the public.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provides administrative support for Nursing Programs, including scheduling, correspondence, records, purchasing, budgets, travel, and general office operations.Coordinates nursing admissions, including application processing, applicant communications, acceptance materials, orientation, and student entry.Tracks student clinical compliance, onboarding requirements, and graduating student/licensure documentation.Supports accreditation and regulatory requirements through preparation and maintenance of reports, surveys, documentation, and submissions.Serves as a primary resource for students, faculty, clinical partners, and the public while coordinating departmental activities, meetings, communications, and student worker support.

REQUIRED QUALIFICATIONS

High School diploma or GED.Minimum one (1) year of experience in office administration or a similar environment.

PREFERRED QUALIFICATIONS

Associate degree.Bilingual English/Spanish.

KNOWLEDGE, SKILLS, AND ABILITIES

Strong organizational, analytical, and administrative skills with the ability to manage multiple priorities, maintain accurate records, meet deadlines, and exercise sound judgment. Excellent written and verbal communication skills and proficiency with computers and standard office technology. Ability to interact professionally with students, faculty, external partners, agencies, and the public while maintaining appropriate confidentiality and professionalism.

Disclaimer:

This job posting is intended to describe the general nature and level of work being performed and is not a complete list of all duties, responsibilities, or qualifications required for the position. A full job description will be provided to candidates selected for an interview.

Alvin College is an equal opportunity institution and does not discriminate against anyone based on race, color, national origin, religion, age, disability, sex, or any other basis prohibited by law.

Working knowledge of artificial intelligence (AI) tools and the ability to use them responsibly, ethically, and in compliance with organizational guidelines.Requires the provision of official transcriptsand/or certifications within (30) days of hire. Applicants with academic credentials from non-U.S. accredited institutions are required to have their coursework evaluated in terms of U.S. "equivalency." Please refer to the NACES® website for further information.

May require travel to our main campus in Alvin and/or to various offsite locations, including local high schools in Alvin, Danbury, Manvel and Pearland and to Texas Department of Criminal Justice facilities in Richmond, Rosharon or Lake Jackson.

This position requires a criminal history and/or motor vehicle records check.