Admin Assistant I

Grow Clinton; Pleasant Valley Township (IA); On-site; USD 26,491 - 31,795; Full time

Job summary

Eastern Iowa Community College District is seeking a clerical support specialist for the designated department. The role includes answering phones and emails, maintaining records, preparing reports, and assisting with general office tasks.

Qualifications require an Associate's degree with two years related experience; a Bachelor's degree is preferred. Proficiency in Microsoft Office and strong organizational skills are essential for success in this position.

Qualifications

• Associate's degree required; bachelor's degree preferred.
• Two years related job experience.
• Proficiency with Microsoft Office applications.

Responsibilities

• Greets and directs visitors to appropriate staff and provides routine information.
• Monitors department budgets, prepares budget change orders and journal entries, and pays invoices.
• Monitors purchase orders and verifies items received; orders office supplies within budget.
• Supervises department work-study student when funding allows, coordinates schedules and approves timesheets.
• Prepares professional correspondence, reports, spreadsheets, charts and records for department use.
• Learns duties of other operations staff through cross-training to provide backup coverage.

Skills

Phone etiquette

Communication

Organizational skills

Education

Associate's degree required

Bachelor's degree preferred

Tools

Microsoft Office

Email management

Job description

Supervisor's Title: Dean of Manufacturing and Skilled Trades

Location: Scott Community College (10)

Starting range: $19.23 - $23.08/HR

Job Description: Support to designated department. Maintains records and files, answering phones & email, prepares reports, and other clerical tasks.

Required Qualifications

• Associate's degree required, bachelor's degree preferred.
• Two years successful related job experience.
• Technology proficiency using various software applications, including Microsoft Office Suite Applications.

Physical Demands

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Ability to lift up to 10 lbs. occasionally, open filing cabinets and bend or stand as necessary. Prolonged periods sitting at a desk and working on a computer.

Typical Duties and Responsibilities

• Greets and directs visitors to appropriate staff to meet educational needs. Gives routine information to team and other departments.
• Monitors department budgets, prepares budget change orders and journal entries, and pays department invoices. Monitors PO's and verifies items received. Orders office supplies while operating within budget parameters, and in a fiscally responsible manner.
• Assists with ensuring memberships are up-to-date, if applicable.
• Supervises the department work-study student, when funding allows. Applies for funding, conducts interviews, arranges work schedules, approves timesheet and monitors work.
• Schedules and organizes complex activities, and prepares professional general correspondence, reports, spreadsheets, charts, tables, records, files, marketing materials, as needed, for members of the department.
• Handles confidential or sensitive information with discretion while working with students, student records, and other communications, and when preparing documents or recording minutes for executive level meetings.
• Works independently to plan, prioritize and organize a diversified workload and recommend changes in office practices or procedures to improve overall process efficiencies.
• Works on special projects, individually or within a committee, which may include planning, coordinating, researching, creating, or recording information.
• Learns duties of other operations staff through cross-training, to provide backup coverage.
• Performs other duties as assigned.

EICC Non-Discrimination Statement

It is the policy of Eastern Iowa Community College District not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status, as required by the Iowa Code §§216.6 and 216.9, Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S. § 206, et seq.), Title IX (Educational Amendments, 20 U.S.C. §§ 1681-1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. § 794), and Title II of the Americans with Disabilities Act (42 U.S.C. § 12101, et seq.).

If you have questions or complaints related to compliance with this policy, please contact EICC's Equal Employment Opportunity Officer/Equity Coordinator, Eastern Iowa Community College District, 101 West Third Street, Davenport, Iowa 52801, 563-336-5222, [e-mail] or the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: [phone]. FAX: [phone]; TDD: 800-877-8339 or Email: [e-mail]