Admin Assistant - Energy - Insight FS - Jefferson, WI

Insight FS; Jefferson (WI); On-site; USD 35,000 - 55,000; Full time

Job summary

Insight FS in Jefferson, Wisconsin seeks an administrative professional to provide support to Energy Department staff and sales teams. Responsibilities include answering phones, handling contracts and lease records, and maintaining software systems, presenting a professional image in person and over the phone.

The role requires a high school diploma, at least one year of admin experience, proficiency with Microsoft Office, and a valid driver's license with the ability to travel and work extended

Qualifications

• High school diploma or equivalent; 1+ year administrative work experience.
• Typing 40 WPM; proficiency with Microsoft Office.
• Valid driver's license and clean driving record.
• Willingness to work extended hours and travel overnight.
• Strong teamwork, communication, and customer-focused skills.

Responsibilities

• Answer phones and direct to appropriate salesperson/staff.
• Prepare and administer contracts.
• Prepare and maintain accurate lease records.
• Maintain knowledge of appropriate software or tools used by the team.
• Support staff in project-based work in a team or independent setting.

Skills

Microsoft Office

Typing 40 WPM

Customer service

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Insight FS is headquartered in Jefferson, Wisconsin with 23 branches across the state and upper peninsula of Michigan. Insight FS has 430+ employees (including seasonal workers) and approximately 50,000 customers. The cooperative does business in agronomy, agri-finance, precision agriculture, nutrient management, energy, feed, grain, and turf. Insight FS is part of the GROWMARK System, an agricultural cooperative serving more than 100,000 customers across North America and Ontario, Canada.

Purpose And Summary Statement

Provides administrative support to Energy Department staff and sales people. Duties include wEBS administration and support, general clerical, and project based work. Projects a professional company image through in-person and phone interaction.

Essential Job Functions

• Answer telephones, provide appropriate customer service or direct to appropriate salesperson/staff member.
• Responsible for contract preparation and administration.
• Prepare and maintain accurate lease records.
• Maintain thorough knowledge of appropriate software.
• Support staff in assigned project based work both in a team-oriented environment and independently.

Other Job Functions

• Cross-trains and serves as backup for other administrative positions as assigned.
• Follows GROWMARK's Code of Conduct and Corporate Compliance Program, Environmental Health and Safety, OSHA and DOT policies and procedures, as they apply.
• Performs all other duties as assigned.

Requirements

• Normally requires a high school diploma or the equivalent thereof, and 1 year or more of administrative work experience to demonstrate knowledge of Microsoft Office and the ability to type 40 WPM.
• Demonstrates essential abilities including business knowledge, collaboration, communication, customer focus, decision making and skill development.
• Must have and maintain a valid driver's license and satisfactory driving record.
• Ability to work extended hours when necessary.
• Ability to travel independently and overnight.
• Ability and willingness to participate in required training that may include education on GROWMARK's policies and procedures and additional training as it relates to the requirements of the position.

We are an equal opportunity/Disabled/Protected Veteran Employer. All individuals, regardless of demographic or other background, are encouraged to apply. Further, as a federal, state, and local contractor, we comply with government regulations and executive orders as applicable, including affirmative action responsibilities for qualified individuals with disability and protected veterans.

Employment is contingent on, among other things, receipt of an acceptable and job-related background check, drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.