Administrative Assistant - Insight FS - Marshfield, WI

Phase2 Technology; Marshfield (WI); On-site; USD 32,000 - 42,000; Full time

Job summary

InsightFS, headquartered in Jefferson, Wisconsin, seeks an administrative assistant to handle general clerical and receptionist duties. You will project a professional image, answer phones, greet visitors, and support project-based work in a team environment.

Requirements include a high school diploma and 1–3 years of clerical experience, strong Microsoft Office skills, and reliable driving record for occasional local errands. Equal opportunity employer; background checks may be required.

Qualifications

• High school diploma or equivalent required.
• 1–3 years or more of clerical experience.
• Strong written and verbal communication skills.
• Typing proficiency and professional office etiquette.

Responsibilities

• Meet and greet clients and visitors.
• Create and modify documents using Microsoft Office.
• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing systems.
• Sign for and distribute packages.
• Schedule meetings, interviews and events.
• Support staff on project-based work in a team setting or independently.

Skills

Microsoft Office proficiency

Customer service

Communication

Records management

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

InsightFS is headquartered in Jefferson, Wisconsinwith 23 branches across the state and upper peninsula of Michigan. Insight FS has 430+ employees (including seasonal workers) and approximately 50,000 customers. The cooperative does business in agronomy, agri-finance, precision agriculture, nutrient management, energy, feed, grain, and turf. InsightFS is part of the GROWMARK System, an agricultural cooperative serving more than 100,000 customers across North America and Ontario, Canada.

PURPOSE AND SUMMARY STATEMENT

Duties include general clerical, receptionist and project based work. Projects a professional company image through in-person and phone interaction. Answers telephones and transfers to appropriate staff member.

ESSENTIAL JOB FUNCTIONS

• Meet and greet clients and visitors.
• Create and modify documents using Microsoft Office.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing system.
• Sign for and distribute UPS/Fed Ex/Airborne packages.
• Schedules or coordinates meetings, interviews, events and other similar activities.
• Support staff in assigned project based work in a team-oriented environment or independently.
• Utilizes organization, time-management and problem solving skills to perform work efficiently and effectively.

OTHER JOB FUNCTIONS

• May be required to research, price, and purchase office supplies.
• May be required to maintain customer information.
• May order uniforms and invoice employees.
• Occasionally may be asked to drive and run local errands as requested.
• May be required to cross-train and substitute for other administrative positions.
• May be required to pick up/drop off local products or materials by request.
• Follows GROWMARK's Code of Conduct and Corporate Compliance Program, Environmental Health and Safety, OSHA and DOT policies and procedures, as they apply.
• Performs all other duties as assigned.

REQUIREMENTS

Normally requires a high school diploma, or the equivalent thereof, and 1 - 3 years or more of clerical related work experience to de monstrate knowledge of professional communication skills, typing proficiency and Microsoft Office programs.

Must have and maintain a valid driver's license and satisfactory driving record.

Demonstrated essential abilities including business knowledge, collaboration, communication, customer focus, decision making and skill development.

Ability and willingness to participate in required training that may include education on GROWMARK's policies and procedures and additional training as it relates to the requirements of the position.

We are an equal opportunity/Disabled/Protected Veteran Employer. All individuals, regardless of demographic or other background, are encouraged to apply. Further, as a federal, state, and local contractor, we comply with government regulations and executive orders as applicable, including affirmative action responsibilities for qualified individuals with disability and protected veterans.

Employment is contingent on, among other things, receipt of an acceptable and job-related background check, drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.