Admin Assistant - Energy - Insight FS - Jefferson, WI

Phase2 Technology; Jefferson (WI); On-site; USD 32,000 - 42,000; Full time

Job summary

InsightFS, headquartered in Jefferson, Wisconsin, is seeking an Administrative Support role to assist Energy Department staff and sales personnel. Responsibilities include web administration, clerical duties, and project-based work, presenting a professional image both in person and by phone.

The position requires handling phones, contract prep, lease records, software knowledge, and supporting team with projects. Travel and extended hours may be necessary; a valid driver's license is required.

Qualifications

• High school diploma or equivalent required.
• 1 year or more of administrative work experience preferred.
• Proficiency with Microsoft Office and ability to type 40 WPM.

Responsibilities

• Answer telephones and provide customer service or direct to the appropriate salesperson or staff member.
• Assist with contract preparation and administration.
• Prepare and maintain accurate lease records.
• Maintain knowledge of appropriate software.
• Support staff in project-based work, in team or independent settings.
• Cross-train and serve as backup for other administrative roles.

Skills

Customer service

Communication

Team collaboration

Education

High school diploma

Tools

Microsoft Office Suite

Job description

InsightFS is headquartered in Jefferson, Wisconsinwith 23 branches across the state and upper peninsula of Michigan. Insight FS has 430+ employees (including seasonal workers) and approximately 50,000 customers. The cooperative does business in agronomy, agri-finance, precision agriculture, nutrient management, energy, feed, grain, and turf. InsightFS is part of the GROWMARK System, an agricultural cooperative serving more than 100,000 customers across North America and Ontario, Canada.

PURPOSE AND SUMMARY STATEMENT

Provides administrative support to Energy Department staff and sales people. Duties include wEBS administration and support, general clerical, and project based work. Projects a professional company image through in-person and phone interaction.

ESSENTIAL JOB FUNCTIONS

Answer telephones, provide appropriate customer service or direct to appropriate salesperson/staff member.

Responsible for contract preparation and administration.

Prepare and maintain accurate lease records.

Maintain thorough knowledge of appropriate software.

Support staff in assigned project based work both in a team-oriented environment and independently.

OTHER JOB FUNCTIONS

Cross-trains and serves as backup for other administrative positions as assigned.

Follows GROWMARK's Code of Conduct and Corporate Compliance Program, Environmental Health and Safety, OSHA and DOT policies and procedures, as they apply.

Performs all other duties as assigned.

REQUIREMENTS

Normally requires a high school diploma or the equivalent thereof, and 1 year or more of administrative work experience to demonstrate knowledge of Microsoft Office and the ability to type 40 WPM.

Demonstrates essential abilities including business knowledge, collaboration, communication, customer focus, decision making and skill development.

Must have and maintain a valid driver's license and satisfactory driving record.

Ability to work extended hours when necessary.

Ability to travel independently and overnight.

Ability and willingness to participate in required training that may include education on GROWMARK's policies and procedures and additional training as it relates to the requirements of the position.

We are an equal opportunity/Disabled/Protected Veteran Employer. All individuals, regardless of demographic or other background, are encouraged to apply. Further, as a federal, state, and local contractor, we comply with government regulations and executive orders as applicable, including affirmative action responsibilities for qualified individuals with disability and protected veterans.

Employment is contingent on, among other things, receipt of an acceptable and job-related background check, drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.