Admin Assistant-Clinic Operations

Vance Airscoop; Amarillo (TX); On-site; USD 35,000 - 52,000; Full time

Job summary

JAN WERNER is seeking an Admin Assistant - Clinical Operations to support the Director of Finance by maintaining participant medical records and coordinating medical appointments, including transportation when needed. This role involves data entry, chart preparation, and routine clerical duties in a clinic setting.

The position requires knowledge of medical terminology, a high school diploma with office skills, and 2 years of clerical/typist experience, along with strong MS Office skills.

Qualifications

• Knowledge of medical terminology.
• High school diploma with office skills and 2 years clerical/typist experience.
• Proficient in MS Office, especially Word and Excel.
• Medical records or health-related background.
• Ability to multitask in a fast-paced clinic environment.

Responsibilities

• Answer phone in Clinic Area, directing calls and taking messages when appropriate.
• Prepare Daily Clinic Schedule.
• Obtain progress notes, treatment summaries, and test results for participant medical records.
• Prepare data for chart audits for local, state and federal guidelines.
• Maintain participant medical records, including opening/closing and filing.
• Create and manage charts for incoming/ongoing participants.
• Assist team in obtaining routine information for medical records.
• Coordinate all medical appointments including transportation.
• Track consults and referrals from start to finish.
• Schedule x-rays and diagnostic testing.
• Enter data into databases for tracking purposes.
• Perform general office work and any related tasks as assigned.

Skills

Medical terminology

Clerk/typist experience

MS Office (Word & Excel)

Multitasking in clinic

Education

High school diploma

Tools

MS Office

Job description

Admin Assistant-Clinic Operations

CATEGORY: NON-EXEMPT

RESPONSIBLE TO: Director of Finance

LIFTING REQUIREMENTS: UP TO 30 LBS

EFFECTIVE DATE: 9/15/2022

GENERAL DESCRIPTION: The Admin Assistant - Clinical Operations, under the supervision of the Director of Finance is responsible for maintaining participant medical records, coordination of all medical appointments, to include transportation when needed and performing a variety of clerical functions and duties as assigned.

RESPONSIBILITIES

• Answer phone in Clinic Area, directing calls and taking messages when appropriate;
• Prepare Daily Clinic Schedule;
• Obtain progress notes, treatment summaries, and test results as needed for participant medical records;
• Prepare data for chart audits for local, state and federal guidelines;
• Maintenance of participant’s medical records, including opening and closing, and routine filing;
• Create and manage charts for incoming and ongoing participants;
• Assist team members in obtaining routine information for medical records;
• Coordination of all medical appointments to include transportation as needed;
• Track consults and referrals from beginning until completed;
• Schedules x-rays and diagnostic testing;
• Data entry into databases for tracking purposes; and
• General office work and all other reasonably related jobs as assigned.

MINIMUM QUALIFICATIONS

• Knowledge of medical terminology required
• High school graduate with office skills to include computer and office machine use - Two years work experience as clerk/typist
• Proficient in MS Office, to include Word and Excel
• Medical records or health related background required
• Ability to independently multitask and reprioritize in a fast-paced clinic environment

THE basics AT JAN WERNER reserves the right to change job description and work hours as required by the program.