Admin Assistant-Clinic Operations

Jan Werner Adult Day Care Center; Amarillo (TX); On-site; USD 28,000 - 42,000; Full time

Job summary

Jan Werner Adult Day Care Center is seeking an Admin Assistant - Clinic Operations to support the Director of Finance in maintaining participant medical records, coordinating appointments, and handling clerical tasks in a fast-paced clinic environment.

You will manage scheduling, data entry, and file maintenance, ensuring compliance with local, state and federal guidelines while providing reliable administrative support to clinical staff and participants.

Qualifications

• Knowledge of medical terminology required.
• High school graduate with office skills and computer experience.
• Minimum two years of clerical/typing experience.

Responsibilities

• Answer phone in Clinic Area, directing calls and taking messages.
• Prepare Daily Clinic Schedule.
• Obtain progress notes, treatment summaries, and test results for participant records.
• Prepare data for chart audits for local, state and federal guidelines.
• Maintenance of participants' medical records, including opening and closing, and routine filing.
• Create and manage charts for incoming and ongoing participants.
• Assist team members in obtaining routine information for medical records.
• Coordination of all medical appointments to include transportation as needed.
• Track consults and referrals from beginning until completed.
• Schedules x-rays and diagnostic testing.
• Data entry into databases for tracking purposes; and
• General office work and all other reasonably related jobs as assigned.

Skills

MS Office

Medical terminology

Multitasking

Clerical skills

Education

High school diploma

Tools

MS Word

MS Excel

Job description

Admin Assistant-Clinic Operations

CATEGORY: NON-EXEMPT

RESPONSIBLE TO: Director of Finance

LIFTING REQUIREMENTS: UP TO 30 LBS

EFFECTIVE DATE: 9/15/2022

GENERAL DESCRIPTION:

The Admin Assistant - Clinical Operations, under the supervision of the Director of Finance is, responsible for maintaining participant medical records, coordination of all medical appointments, to include transportation when needed and performing a variety of clerical functions and duties as assigned.

RESPONSIBILITIES:

• Answer phone in Clinic Area, directing calls and taking messages when appropriate;
• Prepare Daily Clinic Schedule;
• Obtain progress notes, treatment summaries, and test results as needed for participant medical records;
• Prepare data for chart audits for local, state and federal guidelines;
• Maintenance of participants medical records, including opening and closing, and routine filing;
• Create and manage charts for incoming and ongoing participants;
• Assist team members in obtaining routine information for medical records;
• Coordination of all medical appointments to include transportation as needed;
• Track consults and referrals from beginning until completed;
• Schedules x-rays and diagnostic testing;
• Data entry into databases for tracking purposes; and
• General office work and all other reasonably related jobs as assigned.

MINIMUM QUALIFICATIONS:

• Knowledge of medical terminology required
• High school graduate with office skills to include computer and office machine use - Two years work experience as clerk/typist
• Proficient in MS Office, to include Word and Excel
• Medical records or health related background required
• Ability to independently multitask and reprioritize in a fast-paced clinic environment

THE basics AT JAN WERNER reserves the right to change job description and work hours as required by the program.