Admin Assistant Careco Medical

Carecohomecare; Waterford (CT); On-site; USD 36,000 - 48,000; Full time

Job summary

CareCo Medical in Waterford, CT seeks an Administrative Assistant to provide clerical support, coordinate daily interoffice activities, and assist with billing and hiring processes. The role emphasizes accuracy, confidentiality, and strong communication within a healthcare setting.

Ideal candidates will have a high school diploma, 2+ years in a business environment (healthcare preferred), and proficiency in English.

Qualifications

• High school graduate; college degree preferred.
• Minimum of two (2) years' experience in a business setting, health care preferred.
• Knowledge of medical terminology preferred.
• Speak, read, write, and comprehend English.
• Demonstrated strong verbal, written, and interpersonal communication skills.

Responsibilities

• Provides clerical support to CareCo Medical management and supervisory personnel. Prepares correspondence, reports, documents, and Plans of Care; Schedules appointments for management staff and meetings; Prepares updates to policies and procedures; Prepares statistical reports as needed.
• Maintains inventory of office supplies and medical supplies; Establishes standards and reorder points; Monitors supply needs and ensures availability; Prepares client charge slips and forwards to billing.
• Assists with the billing process; Data entry of schedules for billing and payroll; Maintains current admission log; Monitors return of doctors' orders; Enters new clients into the computer system.
• Assists with the hiring process for direct care staff; Provides initial telephone screening for applicants and sets up interviews; Requests references; Assists in orientation and training of new clerical staff; Performs job in compliance with policies and procedures; Ensures compliance with laws; Attends meetings and educational programs; Participates in quality improvement activities; Maintains confidentiality.

Skills

Clerical skills

Communication skills

English proficiency

Office software

Education

High school diploma

College degree preferred

Tools

Microsoft Office

Billing software

Computer system entry

Job description

Administrative Assistant - CareCo Medical

Position Summary

Provides clerical support including typing correspondence, reports, and documents; maintaining filing systems; and coordinating daily interoffice activities.

Qualifications

• High school graduate; college degree preferred
• Minimum of two (2) years' experience in a business setting, health care preferred
• Knowledge of medical terminology preferred
• Speak, read, write, and comprehend English
• Demonstrated strong verbal, written, and interpersonal communication skills

Essential Functions

1. Provides clerical support to CareCo Medical management and supervisory personnel.
   • Prepares correspondence, reports, documents, and Plans of Care
   • Schedules appointments for management staff and schedules meetings
   • Prepares updates to policies and procedures as directed
   • Prepares statistical reports as needed
2. Maintains inventory of office supplies and medical supplies.
   • Establishes CareCo's standards and appropriate reorder points
   • Monitors supply needs and ensures availability of supplies needed
   • Prepares client charge slips as directed and forwards them to the billing department
3. Assists with the billing process.
   • Assists with data entry of schedules for billing and payroll
   • Maintains current admission log
   • Monitors return of doctors' orders
   • Enters all new clients into the computer system
4. Assists with the hiring process for direct care staff.
   • Provides initial telephone screening for applicants and sets up interviews if appropriate
   • Requests references on applicants
   • Assists in orientation and training of new clerical staff
   • Performs job in compliance with CareCo Medical policies and procedures as well as community and professional standards
   • Accepts responsibility in accordance with the role of the Administrative Assistant
   • Ensures compliance with applicable laws
   • Attends meetings and educational programs as required
   • Participates in CareCo's quality improvement activities
   • Maintains confidentiality in all aspects of the job
5. Communicates necessary information to the management team to ensure coordination of services and activities.
   • Attends staff meetings as needed to communicate information
   • Contacts clients, referral sources, families, and other disciplines as directed to ensure care coordination
   • Participates and communicate with other departments to ensure that tasks are accomplished
6. Performs additional duties and responsibilities as deemed necessary.

Physical/Environmental Demands

• Position requires sitting, standing, and frequent changes in position
• Position requires ability to push/pull/lift/carry 20-50 lbs 25% of the time
• Position requires ability to use computer, telephone, and office equipment
• Position also requires frequent public contact