Admin Assistant - Associate

UPMC; Altoona (PA); On-site; USD 34,000 - 48,000; Full time

Job summary

UPMC in Altoona, PA is seeking a Full-Time Associate Administrative Assistant to join our Case Management team. This day-shift role provides general administrative support under direct supervision and completes a variety of clerical tasks.

The position involves ordering supplies, preparing presentations, handling routine correspondence, filing, researching basic reports, answering calls, and maintaining the supervisor's calendar. It also includes greeting visitors and coordinating meetings.

Qualifications

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Maintains supervisor's calendar and schedules meetings.

Responsibilities

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Sorts, distributes, prioritizes, and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meetings, may take meeting minutes).
• Greets, screens, and directs visitors to the appropriate staff member.

Job description

Case Management is currently seeking a Full-Time Associate Administrative Assistant to join our team. This position is a Monday through Friday day shift opportunity.

Purpose

Under direct supervision, provides general administrative support to a department or group of professionals.

Responsibilities

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Sorts, distributes, prioritizes, and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meetings, may take meeting minutes).
• Greets, screens, and directs visitors to the appropriate staff member.