ADMIN ASSISTANT

Universal Hospital Services Inc.; Willoughby (OH); On-site; USD 42,000 - 58,000; Full time

Job summary

Universal Health Services is seeking an Administrative Assistant/Medical Staff Coordinator at Windsor Laurelwood Center for Behavioral Health to provide executive support to the CEO, CMO, and CFO. The role balances calendar management, document preparation, and coordination of medical staff credentialing in a collaborative healthcare environment.

The position requires attention to detail, strong communication, and the ability to manage confidential information while supporting multiple

Qualifications

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to the CEO, CFO, CMO, and Medical Director.
• Manage executive calendars, schedules, and meeting coordination; arrange travel and process expense reports.
• Prepare correspondence, reports, presentations, and other business documents.
• Coordinate travel arrangements and maintain executive records and contract documentation.
• Schedule and coordinate leadership, medical staff, committee, and board meetings; prepare materials and minutes.

Skills

MS Word

MS Excel

MS Outlook

MS PowerPoint

Communication

Organization

Discretion

Administrative support

Education

High School Diploma or GED

Job description

Responsibilities

Windsor Laurelwood Center for Behavioral Health

Administrative Assistant

Position Summary

The Administrative Assistant/Medical Staff Coordinator is responsible for providing administrative support for the CEO, CMO and CFO, including performing clerical duties, coordinating meetings, record-keeping of meetings, maintain medical staff files, assist CEO with contract renewals, reporting responsibilities to the corporate office, etc. The position is also responsible for organizing, directing, and coordinating medical staff support.

This role is ideal for a detail-oriented professional who enjoys balancing executive support, project coordination, and medical staff administration in a collaborative healthcare environment.

Primary Responsibilities and Job Specification

Executive Leadership Support

• Provide administrative support to the CEO, CFO, CMO, and Medical Director.
• Manage executive calendars, schedules, and meeting coordination.
• Prepare correspondence, reports, presentations, and other business documents.
• Coordinate travel arrangements and process expense reports.
• Serve as a professional point of contact for internal and external communications.
• Organize and maintain executive records, files, and contract documentation.

Meeting & Board Coordination

• Schedule and coordinate leadership, medical staff, committee, and board meetings.
• Prepare meeting materials, agendas, and supporting documentation.
• Attend meetings and accurately record minutes.
• Manage meeting room scheduling and logistics.
• Distribute on-call schedules, meeting minutes, and other key communications.

Medical Staff Coordination

• Maintain physician and allied health professional credentialing files.
• Coordinate documentation for medical staff appointments, reappointments, and privileging.
• Ensure compliance with Medical Staff Bylaws, accreditation standards, and regulatory requirements.
• Maintain accurate physician rosters and contract records.
• Act as a resource for medical staff regarding credentialing and medical staff processes.
• Support licensing, accreditation, and regulatory surveys.

Administrative & Operational Excellence

• Maintain departmental policies, procedures, directories, and records.
• Assist leadership with special projects, reports, and data collection.
• Manage confidential employee, physician, and patient information with professionalism and integrity.
• Collaborate with departments across the organization to support operational goals and quality initiatives.

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were over $11 billion in 2020. In 2021, UHS was again recognized as one of the World’s Most Admired Companies by Fortune; and listed in Forbes ranking of U.S.’ Largest Public Companies. Headquartered in King of Prussia, PA, UHS has over 89,000 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the U.S. states, Washington, D.C., Puerto Rico and the United Kingdom. www.uhsinc.com

Qualifications

Required Qualifications

• High School Diploma or GED required.
• Minimum of three years of administrative assistant or executive support experience.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Excellent organizational, multitasking, and time-management skills.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with discretion.

Preferred Qualifications

• Experience in a healthcare, hospital, or medical office setting.
• Knowledge of medical terminology.
• Familiarity with medical staff credentialing and physician relations.
• Understanding of healthcare accreditation and regulatory standards, including CMS, Joint Commission, and state regulations.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. We believe that diversity and inclusion among our teammates is critical to our success.

Notice

At UHS and all subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates with matching skillset and experience with the best possible career at UHS and our subsidiaries. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail etc. If you feel suspicious of a job posting or job-related email, let us know by contacting us at: https://uhs.alertline.com or 1-800-852-3449