Admin Assistant

Alzheimer; West Palm Beach (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Employee assistance program

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

Job summary

Alzheimer’s Community Care is seeking a Wandering Prevention Coordinator to safeguard patients with dementia and support families. You will maintain patient and caregiver files, ensure accurate data entry, and collaborate with Law Enforcement and SafetyNet Tracking Systems to improve safety and care coordination.

The role emphasizes enrollment coordination, appointment management, and documentation across EMR/ADS systems, with a focus on reliable communication and timely services for caregivers

Qualifications

• High school diploma or equivalent.
• Three years of professional administrative experience, preferably in a health-related field.
• Driver license and eligibility for benefits.
• Proficiency with MS Word/Excel and office equipment; adapt to new software.

Responsibilities

• Referral coordination with caregivers and enrollments within designated territories.
• Manage enrollment appointments at centers, offices, or patient homes.
• Handle service inquiries and follow-up calls with caregivers.
• Schedule monthly maintenance visits and document inventory.
• Maintain EMR/ADS and SafetyNet records with accurate demographics and notes.
• Track equipment, supplies, and process documents for team members.
• Coordinate searches for missing equipment with SafetyNet and caregivers.

Skills

Organization

Technical Proficiency

Data Accuracy

Customer Relations

Judgment & Problem-Solving

Communication

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

EMR/ADS database

SafetyNet Tracking System

Job description

About Us:Alzheimer’s Community Care (ACC) is a dedicated non-profit organization committed to providing support and services to families, caregivers, and patients affected by Alzheimer’s disease and other dementia-related conditions.

Position Overview:Wandering Prevention Coordinator, you will play a crucial role in ensuring the safety and security of patients with Alzheimer’s disease or neurocognitive disorders. Your responsibilities will include maintaining patient and caregiver files, ensuring accurate and timely data entry, and supporting collaboration with Law Enforcement and SafetyNet Tracking Systems. You will provide individualized solutions and education to enhance patient care and safety.

Responsibilities:

• Referral Coordination:Secure appropriate referrals and coordinate enrollment with caregivers or their designees within designated territories.
• Appointment Management:Schedule and arrange enrollment appointments at Specialized Day Centers, the Organization’s office, or in patients' homes. Prepare enrollment documents and handout materials in advance.
• Communication Management:Handle informational calls regarding services, scheduling, or rescheduling inquiries, and follow-up calls with caregivers about equipment and service processes.
• Maintenance Scheduling:Manage and schedule monthly maintenance visits with caregivers for band and/or battery changes, either at the office, home, or local SDS.
• Documentation:Provide supportive documentation on monthly worksheets to contribute to the ID Locator Master spreadsheet, supporting multiple reporting and tracking needs.
• Collaboration:Work with SDS to ensure service delivery by providing necessary supplies, communicating visit requirements, documenting inventory, and addressing patient and caregiver changes.
• Supply Monitoring:Track and manage supplies needed for service delivery, including enrollment materials, office supplies, and equipment accessories.
• Database Management:Ensure accurate entry of information into the Organization's EMR/ADS database and SafetyNet Tracking System, including patient and caregiver demographics, equipment information, and progress notes.
• Document Processing:Process and provide documents and communication to team members and external entities regarding enrollments, annual reviews, and updates.
• Tracking Logs:Maintain and file tracking logs from caregivers and SDS staff, and address missing information.
• Equipment Management:Oversee equipment replacement, inventory tracking, and assist with troubleshooting equipment challenges.
• Missing Equipment Coordination:Coordinate searches for missing equipment with SafetyNet, caregivers, and commercial entities, and document relevant databases.

Required Skills/Abilities:

• Organization:Must be organized, independent, motivated, and self-directed.
• Technical Proficiency:Computer literate in Microsoft Word and Excel, with experience using office equipment such as multi-line phone systems, fax machines, copiers, and postage machines.
• Data Accuracy:Ability to accurately enter information into various databases with integrity and competency.
• Customer Relations:Demonstrate effective customer relationship skills in both intake and feedback processes.
• Judgment and Problem-Solving:Exercise sound judgment, develop work solutions to obstacles, and apply creative thinking.
• Communication:Excellent oral and written communication skills, with comfort in making outreach calls.

Required Education and Experience:

• High school diploma or equivalent.
• Three years of professional experience in administrative duties, preferably in a health-related field.
• Driver License
• 401(k)
• 401(k) matching
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Join our team and make a meaningful impact on the lives of those affected by Alzheimer’s disease and other dementia-related conditions.