Project Administrator | Administrative Assistant

Magleby Construction; Utah; On-site; USD 50,000 - 70,000; Full time

Job summary

A construction firm is seeking a Project Administrator | Administrative Assistant to support project management and the President of Utah Operations. Responsibilities include managing schedules, preparing reports, and ensuring project documentation. Candidates should have experience in project management and accounting, strong organizational skills, and proficiency in common office software. This hybrid role may require occasional exposure to construction environments.

Qualifications

• Experience in accounting and project management.
• Experience in construction administrative support preferred.

Responsibilities

• Perform project startups and closeouts.
• Manage President's calendar and schedule meetings.
• Coordinate group activities and prepare presentation materials.

Skills

Strong verbal and written communication skills

Excellent documentation and organizational skills

Proven computer skills

Education

Degree in Business Management or similar

Tools

Excel

Word

PowerPoint

Outlook

Job description

Project Administrator | Administrative Assistant

Job Summary

The Project Administrator | Administrative Assistant will perform a dual role supporting our President of Utah Operations as well as the project management process. This position will perform and assist with a variety of administrative, project management and accounting duties.

Essential Duties and Responsibilities

Project Administration Duties / Responsibilities:

• Project Startups and Closeouts
• Project Accounting and Contracting
• Supporting Project Managers
• Manage President’s calendar, schedule site visits, client meetings and efficient travel
• Schedule group and individual huddles, manage and schedule performance check-ins with team
• Coordinate group activities, order and arrange lunches
• Prepare monthly group review agenda, compile data, create reports and PowerPoint presentation
• Create and maintain client database
• Follow up on account receivables, email team to collect, track and report outstanding billings
• Ensure contracts are in DocuSign and send out

Additional Duties and Responsibilities

• Other duties and tasks as required

Education / Experience Requirements

• Degree in Business Management or similar a plus
• Experience in accounting and project management
• Experience in construction administrative support, or construction project management is preferred

Knowledge, Skills and Abilities Requirements

• Strong verbal and written communication skills
• Excellent documentation and organizational skills
• Proven computer skills and experience in Excel, Word, PowerPoint and Outlook

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

While performing the duties of this job, the employee is regularly required to sit, walk, talk and/or hear. The employee is frequently required to use hands to handle or feel. The employee is frequently required to reach with hands and arms. The employee is frequently required to climb or balance, stoop, kneel, crouch and/or crawl, or walk on uneven surfaces. The employee must also occasionally lift and/or move up to 50 pounds. Specific vision abilities include close vision and color vision. The employee is also required to frequently inspect the project and will be exposed to ongoing construction and various weather conditions, including rain, sleet, snow, wind, and heat. The noise level in the work environment may range from moderate to loud.

Works from a normal office setting; however, performs a significant amount of work in all spaces within the facility. May need to work outside in all types of weather or in all kinds of work environments.

May be exposed to extremes of heat and cold as well as certain unsafe environments; occasionally works near moving equipment and mechanical parts, heavy machinery, lasers, powder-actuated tools, and electrical equipment; possible exposure to fumes or airborne particles; possible exposure to internal liquids. This is a safety sensitive position where a momentary lapse of attention can result in serious injury or death. The noise level in the work environment is usually moderate and occasionally very loud. Must follow all safety requirements carefully.