Admin Assistant

Radeus Labs, Inc.; Poway (CA); On-site; USD 38,000 - 52,000; Full time

Job summary

Radeus Labs, Inc. in Poway, CA seeks an Administrative Assistant to support operations and accounting tasks, including RMAs, invoicing, and shipping paperwork.

You will handle mail, coordinate facility needs, and assist with vendor communications, ensuring data accuracy and timely processing.

The ideal candidate is detail-oriented, organized, and capable of working both independently and with a team in a fast-paced environment.

Qualifications

• Previous administrative support experience, preferably in operations or accounting.
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time-management skills.
• Effective written and verbal communication.
• Ability to work independently and collaboratively in a team.
• Flexible to adapt to changing priorities and deadlines.
• Proficiency with MS Office and G-Suite.
• Familiar with Fishbowl and QuickBooks Online preferred.

Responsibilities

• Answer and direct phone calls.
• Order office and facility supplies as needed.
• Sort and deliver incoming mail.
• Coordinate basic facility maintenance and repairs.
• Create customer invoices in the accounting system and reconcile them in the inventory control system.
• Enter bills and invoices accurately and on time.
• Enter and track RMAs in the internal ERP system and the inventory control system.
• Review and process RMA estimates and approvals.
• Prepare packing lists and shipping labels for RMAs.
• Scan and file RMA and production documents.
• Follow up with vendors and RTV items with the quality team.

Skills

Attention to detail

Time management

Organizational skills

Communication skills

Teamwork

Independent worker

Tools

MS Office Suite

G-Suite

Fishbowl

QuickBooks Online

Job description

Description

The Admin Assistant plays a vital role in supporting various operational and accounting functions within the organization. This role primarily involves handling Return Merchandise Authorizations (RMAs), managing production-related sales order closing and shipping paperwork, overseeing mail processing, and providing accounting support.

Responsibilities

• Answer and direct phone calls
• Order office and facility supplies as needed
• Sort and deliver incoming mail
• Coordinate basic facility maintenance and repairs
• Create customer invoices in the accounting system and reconcile them in the inventory control system
• Enter bills and invoices accurately and on time
• Enter and track RMAs in the internal ERP system and the inventory control system
• Review and process RMA estimates and approvals
• Prepare packing lists and shipping labels for RMAs
• Scan and file RMA and production documents
• Follow up with vendors and Return to Vendor (RTV) items with the quality team

Requirements

• Previous experience in administrative support roles, preferably in operations or accounting
• Strong attention to detail and accuracy in data entry and record-keeping
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively
• Effective communication skills, both written and verbal
• Ability to work independently and collaboratively in a team environment
• Flexible to adapt to changing priorities and deadlines
• Proficiency in basic computer applications such as MS Office Suite and G-Suite
• Familiar with Fishbowl and QuickBooks Online preferred