Admin Assistant

Radeus Labs; Poway (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

Radeus Labs in Poway, CA is seeking an Admin Assistant to support operations and accounting through RMAs, invoicing, shipping paperwork, and mail processing.

You will work with cross-functional teams, maintain accurate records in QuickBooks Online and MS Office, and help ensure timely processing of vendor and internal documents.

Qualifications

• Previous experience in administrative support roles, preferably in operations or accounting.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Effective communication skills, both written and verbal.
• Ability to work independently and collaboratively in a team environment.
• Flexible to adapt to changing priorities and deadlines.
• Proficiency in basic computer applications such as MS Office Suite and G‑Suite.
• Familiar with Fishbowl and QuickBooks Online preferred.

Responsibilities

• Answer and direct phone calls
• Order office and facility supplies as needed
• Sort and deliver incoming mail
• Coordinate basic facility maintenance and repairs
• Create customer invoices in the accounting system and reconcile them in the inventory control system
• Enter bills and invoices accurately and on time
• Enter and track RMAs in the internal ERP system and the inventory control system
• Review and process RMA estimates and approvals
• Prepare packing lists and shipping labels for RMAs
• Scan and file RMA and production documents
• Follow up with vendors and Return to Vendor (RTV) items with the quality team

Skills

Attention to detail

Organizational skills

Time management

Communication

Independent worker

Team collaboration

Adaptability

Data entry accuracy

Tools

MS Office Suite

G‑Suite

Fishbowl

QuickBooks Online

Job description

Description

The Admin Assistant plays a vital role in supporting various operational and accounting functions within the organization. This role primarily involves handling Return Merchandise Authorizations (RMAs), managing production-related sales order closing and shipping paperwork, overseeing mail processing, and providing accounting support.

Responsibilities

• Answer and direct phone calls
• Order office and facility supplies as needed
• Sort and deliver incoming mail
• Coordinate basic facility maintenance and repairs
• Create customer invoices in the accounting system and reconcile them in the inventory control system
• Enter bills and invoices accurately and on time
• Enter and track RMAs in the internal ERP system and the inventory control system
• Review and process RMA estimates and approvals
• Prepare packing lists and shipping labels for RMAs
• Scan and file RMA and production documents
• Follow up with vendors and Return to Vendor (RTV) items with the quality team

Requirements

• Previous experience in administrative support roles, preferably in operations or accounting
• Strong attention to detail and accuracy in data entry and record-keeping
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively
• Effective communication skills, both written and verbal
• Ability to work independently and collaboratively in a team environment
• Flexible to adapt to changing priorities and deadlines
• Proficiency in basic computer applications such as MS Office Suite and G‑Suite
• Familiar with Fishbowl and QuickBooks Online preferred