Admin. Assistant

SMS Clean; Jeffersonville (IN); On-site; USD 55,000 - 60,000; Full time

Job summary

SMS Clean is seeking an Admin. Assistant for Greater Clark County Schools in Jeffersonville, IN. The role oversees payroll processing, new hire paperwork, and general administrative support for managers and staff.

Key duties include answering phones, greeting visitors, maintaining payroll records via eTime, preparing Word/Excel documents, and coordinating with employees on benefits and personal needs. Strong MS Office skills are essential.

Qualifications

• High school diploma or GED; or equivalent combination of education and experience.
• 1–3 years related experience and/or training.
• Ability to read and interpret documents such as policies and procedures; bilingual is a plus.
• Experience with payroll processing or payroll systems is desirable.

Responsibilities

• Answers department telephone, taking messages and coordinating with callers, employees and SMS managers.
• Greets and screens visitors with tact and diplomacy.
• Uses the computer to prepare Word and Excel documents in support of operations (schedules, QA reports, payroll forms).
• Processes biweekly payroll through eTime and prepares required payroll reports.

Skills

Payroll processing

Administrative support

Customer interaction

Education

High school diploma or GED

1–3 years related experience

Tools

Microsoft Office

Excel

Word

Outlook

eTime payroll system

Job description

We are proud to offer the following benefits:

• Insurance: Medical with available FSA and/or HSA, Dental, Vision, Short-Term and Long-Term Disability, Life, and Accidental Death and Dismemberment, Critical Illness, and Accident.
• Paid time off: Vacation, sick time and/or PTO (Only where required by local requirements and contract agreements), Paid Leave (only where required by law), Holidays (salaried positions only), Bereavement Leave, Jury Duty Leave.
• Bonuses: Employee Recognition Awards, Employee Referral Bonus Program (hourly employees only), Bonus Program (designated management and executive level positions only).
• Other: 401K Retirement Savings Plan, Vehicle Allowance (DM positions and above only).

Salary Range

55,000-60,00

Job Description

Service Management Systems is Hiring an Admin. Assistant at Greater Clark County Schools in Jeffersonville, IN

Summary:Oversees administrative duties in large accounts, including processing payroll, pre-employment and new hire paperwork, status changes and disciplinary action; answering telephones and interacting with customers and employees; and maintaining operational and personnel documents.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Answers the department telephone, taking messages, forwarding calls and coordinating with callers, employees and SMS managers.
• Greets and screens visitors, as appropriate. Requires tact and diplomacy in dealing with variety of people.
• Requires understanding of company policies and procedures.
• Requires research into various subjects on behalf of managers.
• Requires appropriate handling of complaints from customers and employees.
• Uses the computer to prepare Word and Excel documents in support of the operations, including documents such as work schedules, QA reports, disciplinary action forms and other operational or personnel documents.
• Uses the computer to process biweekly payroll through eTime and prepares required payroll reports.
• Assists in the preparation and processing of pre-employment and new hire paperwork for applicants and new employees.
• Assists with variety of employee matters including pay, benefits or personal needs.
• Performs secretarial and administrative support functions for managers, supervisors and staff

Supervisory Responsibilities: None.

Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stoop, kneel, crouch, or crawl. The employee is occasionally required to sit and climb or balance. The employee must frequently lift and/or move more than 20 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus

Requirements

Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.

Language Ability:Ability to read and interpret documents such as policies and procedure and manuals. Ability to prepare variety of documents. Bilingual is a plus.

Math Ability:Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:Very good computer skills required. Knowledge of Microsoft Office software; Excel, Word, Outlook.Certificates and Licenses:No certifications needed

Shift

1st Shift

Employer Privacy Policy

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This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law. Information on race, gender and national origin will only be used for statistical and recordkeeping purposes, and will not be used in making any employment decisions. All information provided will be kept separate from your expression of interest. Providing this information is strictly voluntary, and you will not be subjected to any adverse action or treatment if you choose not to provide this information. If you do not choose to answer these questions, we ask that you select "Decline to Identify" for each question. Thank you for your voluntary cooperation.