Admin & AP Specialist — Fast-Paced Manufacturing

Loadmaster; Norway Township (MI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health Insurance

Dental

Vision

401k

Paid Vacation

Paid Holidays

Disability

Life Insurance

Job summary

Loadmaster is seeking an Administrative Assistant to provide clerical and accounts payable support in a fast-paced manufacturing environment. The role emphasizes accuracy, organization, and the ability to handle multiple tasks for the Controller and office staff.

Ideal candidates have 1+ years of office experience, knowledge of basic bookkeeping, and proficiency with QuickBooks and Excel. You will manage invoices, PO matching, month-end tasks, and general office operations.

Qualifications

• 1+ years of office experience preferred (training possible).
• Familiarity with bookkeeping and basic accounting principles.
• Experience with QuickBooks and Excel preferred.
• Strong data entry and computer skills.
• Excellent organizational and time management abilities.
• Effective written and verbal communication skills.
• High attention to detail and accuracy.
• A positive attitude, reliability, and strong problem-solving skills.
• Ability to multitask and work independently as well as part of a team.

Responsibilities

• Process accounts payable invoices accurately and in a timely manner.
• Match purchase orders, packing slips, and vendor invoices for payment.
• Prepare and process weekly check runs.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain organized accounts payable files and records.
• Assist the Controller with month-end accounts payable reporting and other accounting duties.
• Provide administrative and clerical support to the Controller and office staff.
• Maintain accurate records and perform data entry in QuickBooks and other business systems.
• Answer phones, greet visitors, file documents, and assist with general office operations.
• Perform other administrative and accounting duties as assigned.

Skills

Data entry

Organizational skills

Time management

Communication skills

Multitasking

Problem solving

Tools

QuickBooks

Microsoft Excel

Job description

Loadmaster is seeking an Administrative Assistant to provide clerical and accounts payable support in a fast-paced manufacturing environment. The role emphasizes accuracy, organization, and the ability to handle multiple tasks for the Controller and office staff.

Ideal candidates have 1+ years of office experience, knowledge of basic bookkeeping, and proficiency with QuickBooks and Excel. You will manage invoices, PO matching, month-end tasks, and general office operations.