ADMA 2: Administrative Asst 2

4P Consulting Inc.; Calera (AL); On-site; USD 35,000 - 55,000; Full time

Job summary

A leading consulting firm is seeking an ADMA3 Administrative Assistant to support the Transportation Department. This role involves auditing freight invoices, creating reports, and effective communication with internal and external partners. Candidates should possess a high school diploma, relevant experience, and strong organizational skills.

Qualifications

• Must pass the SASS Clerical Test.
• General knowledge of Accounting procedures is necessary.
• Experience with Microsoft applications is required.

Responsibilities

• Provide support to the Transportation Department.
• Audit, reconcile & process freight invoices.
• Communicate effectively with internal business partners and carriers.

Skills

Customer service skills

Communication skills

Organizational skills

Time management skills

Education

High School diploma or equivalent

College degree preferred

Tools

MAXIMO

I EXPENSE

Oracle

Microsoft Office

Job description

Job Title :: ADMA3 Administrative Assistant3

Location : Calera,AL

Contract :: 36 -Months

Skills and Responsibilities

JOB SUMMARY

·This position is responsible for providing support to the Alabama Power Transportation Department. In this role,

·the primary responsibilities will be to audit and reconcile freight invoices for SOCO business units and OPCO’s,

·communicate with freight carriers, communicate with internal business partners, create various reports, order

·Department of Transportation permits, provide feedback and follow-up support to internal and external

·customers, carriers, field calls from the vendor line, support the Traffic Specialist as well as create and maintain

·various weekly, monthly, quarterly or annual reports.

JOB REQUIREMENTS:

Education

·High School diploma or equivalent, college degree preferred.

·Must pass the SASS Clerical Test

·Experience

·General knowledge of Accounting procedures.

·Experience with MAXIMO, I EXPENSE, Oracle and other accounting systems.

·Proficient in Microsoft applications & internet-based websites.

Knowledge and Skills

·Excellent administrative and customer service skills including having the ability to effectively

·communicate with carriers, suppliers, business partners and coworkers.

·Excellent communication written and oral.

·Excellent organizational and time management skills.

KEY JOB RESPONSIBILITIES:

·Ability to work safely.

·Provide support to the Transportation Department.

·Audit, reconcile & process freight invoices.

·Create various reports using Microsoft Office products.

·Communicate effectively with carriers, suppliers, internal business partners & coworkers.

·Prepare and process corporate card statements.

·Be professional.

BEHAVIORAL ATTRIBUTES

·Must demonstrate behaviors consistent with Southern Style.

·Must be a team player.

·Must have the ability to work safely.

·Must have the ability able to multi-task.