Adim. Assistant - Road & Bridge

Thornton Township; South Holland (IL); On-site; USD 28,000 - 32,000; Full time

Job summary

THORNTON TOWNSHIP in South Holland, IL is seeking an Administrative Assistant for the Road and Bridge Department. This full‑time, hourly role supports clerical tasks, records management and resident services.

You will handle calls, document prep, scheduling and coordination with staff and the public, while handling confidential information and departmental records with discretion.

Qualifications

• High school diploma or GED required.
• Prior administrative, clerical, receptionist or office-support experience required.
• Accurate typing, data entry, document preparation and customer service skills required.

Responsibilities

• Answer telephone calls, assist visitors and residents, and route inquiries to appropriate staff.
• Prepare, proofread, scan, file and maintain letters, reports, forms and spreadsheets.
• Organize department records, service requests, equipment and vehicle maintenance documents.
• Coordinate meetings, appointments, staff communication and daily office scheduling.
• Receive and document resident concerns about roads, drainage, snow removal and services.
• Assist with purchasing documents, invoices, supply requests, timesheets and expense logs.
• Track office supplies, update department records and maintain confidential information.
• Coordinate with other departments, vendors, contractors and members of the public.

Skills

Typing

Data entry

Customer service

Document prep

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Road & Bridge Full-time Temporary South Holland, IL, US

2 days ago Requisition ID: 1092

Salary Range: $20.00 To $23.00 Hourly

THORNTON TOWNSHIP

Administrative Assistant - Road and Bridge

Department

Road and Bridge

Position Type

Full-Time, Hourly

Openings

1

Pay Rate

$20.00 - $23.00 per hour

Schedule

Full-Time: 40 hours per week

Reports To

Highway Commissioner or Designee

POSITION SUMMARY

The Administrative Assistant provides clerical, administrative, records and resident-service support to the Thornton Township Road and Bridge Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Answer telephone calls, assist visitors and residents, and route inquiries to appropriate staff.
• Prepare, proofread, scan, file and maintain letters, reports, forms and spreadsheets.
• Organize department records, service requests, equipment and vehicle maintenance documents.
• Coordinate meetings, appointments, staff communication and daily office scheduling.
• Receive and document resident concerns about roads, drainage, snow removal and services.
• Assist with purchasing documents, invoices, supply requests, timesheets and expense logs.
• Track office supplies, update department records and maintain confidential information.
• Coordinate with other departments, vendors, contractors and members of the public.

MINIMUM QUALIFICATIONS

• High school diploma or GED required.
• Prior administrative, clerical, receptionist or office-support experience required.
• Accurate typing, data entry, document preparation and customer service skills required.

KNOWLEDGE, SKILLS AND ABILITIES

Must demonstrate strong customer service, written communication, organization, records handling, time management and discretion. Basic computer knowledge: Must use Microsoft Word, Excel, Outlook, spreadsheets, digital filing, scheduling software and electronic data-entry systems.

LICENSES AND CERTIFICATIONS

Must complete Township onboarding, required records/confidentiality training and applicable departmental safety training.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

Must work in an office setting with visits to departmental facilities, use standard office equipment, sit and stand, and lift office materials up to 20 pounds.

ADDITIONAL REQUIREMENTS

Must complete background screening, applicable pre-employment screening and Township onboarding. Must perform additional duties assigned by department leadership.

BENEFITS AND EMPLOYEE ASSISTANCE PROGRAM

Eligible full-time employees receive medical, dental, vision and life insurance coverage; short-term and long-term disability coverage; accidental death and dismemberment (AD&D) coverage; Illinois Municipal Retirement Fund (IMRF) participation; Employee Assistance Program (EAP) access; and paid leave under Township policy. Benefits are subject to applicable plan eligibility and enrollment requirements.

EQUAL EMPLOYMENT OPPORTUNITY (EEO)

Thornton Township is an equal opportunity employer. Employment decisions are made without discrimination based on protected status under applicable federal, state and local law.

**This description summarizes primary duties and does not create a contract or employment. The Township determines assigned duties and requirements.