Adaptive School Office Secretary (Substitute)

Young World Physical Education; Whitefish (MT); On-site; USD 32,000 - 42,000; Full time

Job summary

Whitefish School District in Whitefish, MT is seeking a Substitute School Secretary to support the school office and ensure a safe, welcoming learning environment. You will assist the Principal and staff with clerical tasks, attendance, and communications with students, families, and the community.

The role involves confidential handling of student records, calendar coordination, and inventory control, with opportunities to contribute to efficiency and smooth operations across the site.

Qualifications

• Education: High school diploma or equivalent.
• Experience: One year of prior service demonstrating responsible office experience.
• Preferred: secretarial skills and office organization training or equivalent experience.
• Demonstrates ability to work under stress with interruptions while maintaining confidentiality.

Responsibilities

• Attend to attendance monitoring and enforce district policies and procedures.
• Provide administrative, secretarial and office operations support to staff and administrators.
• Compose and manage letters, memos, reports and forms with minimal supervision.
• Maintain filing systems and calendars for administrators and school events.
• Greet the public, answer inquiries and direct visitors with professional courtesy.
• Manage supplies, ordering and inventory to keep a clean, organized office.
• Assist with data collections, budget information and monthly/year-end reports.

Skills

Attendance tracking

Secretarial skills

Data entry

Customer service

Discretion

Time management

Education

High school diploma

Tools

Microsoft Office

Job description

Whitefish School District in Whitefish, MT is seeking a Substitute School Secretary to support the school office and ensure a safe, welcoming learning environment. You will assist the Principal and staff with clerical tasks, attendance, and communications with students, families, and the community.

The role involves confidential handling of student records, calendar coordination, and inventory control, with opportunities to contribute to efficiency and smooth operations across the site.