ADA & Leave Specialist

BEHAVIORAL HEALTH PRACTICE SERVICES; United States; On-site; USD 76,000 - 93,000; Full time

Benefits offered by this job

medical

dental

vision

AD&D

short and long-term disability

life insurance

401k retirement savings with employer?

paid parental leave

paid time off

holiday pay

Employee Assistance Program

Job summary

LifeStance Health is seeking an ADA & Leave specialist to oversee day-to-day administration of leave of absence and accommodation programs, ensuring compliance with federal, state, and local regulations. You will partner with HR, Legal, managers, and third-party admins to deliver compliant, employee-focused solutions.

The ADA & Leave specialist manages leave and accommodation cases, including escalations, supports process improvement initiatives, and helps develop the knowledge and capabilities

Qualifications

• 5+ years of leave, disability, and accommodation experience.
• Advanced knowledge of ADA, FMLA, PWFA, USERRA and state leave laws.
• Experience handling complex accommodation and leave cases.
• Strong communication and problem-solving skills.
• Ability to interpret regulations and apply them to business situations.
• Preferred: multi-state leave administration experience.
• Experience in high-volume shared services or HR operations.

Responsibilities

• Lead the interactive process for complex ADA accommodation requests.
• Review medical documentation and evaluate accommodation options in partnership with HR and Legal as needed.
• Determine appropriate accommodation solutions while balancing business needs and regulatory requirements.
• Manage escalated accommodation cases and provide consultation to managers and HR partners.
• Ensure timely documentation and case management throughout the accommodation lifecycle.
• Provide coaching, training, and guidance on complex leave and accommodation issues.
• Oversee administration of FMLA, ADA leave, military leave, personal leave, disability leave, workers' compensation coordination, and state-specific leave programs in assigned states.
• Reviews leave cases and provide direction on eligibility, entitlements, extensions, and return-to-work decisions.
• Ensure compliance with all regulatory notice and documentation requirements.
• Identify compliance risks and recommend corrective actions.
• Support audits, investigations, and legal inquiries related to leave and accommodations.
• Maintain accurate case documentation and reporting.
• Develop SOPs and training materials pertaining to day-to-day leave processes.

Skills

Leave management

Regulatory knowledge

ADA

FMLA

PWFA

USERRA

State leave laws

Disability programs

Return-to-work

Communication skills

Job description

LifeStance Health Values

• Belonging: We cultivate a space where everyone can show up as their authentic self.
• Empathy: We seek out diverse perspectives and listen to learn without judgment.
• Courage: We are all accountable for doing the right thing - even when it's hard - because we know it's worth it.
• One Team: We realize our full potential when we work together towards our shared purpose.

Benefits

• medical
• dental
• vision
• AD&D
• short and long-term disability
• life insurance
• 401k retirement savings with employer match
• paid parental leave
• paid time off
• holiday pay
• Employee Assistance Program

Position Summary:

The ADA & Leave specialist is responsible for overseeing the day-to-day administration of leave of absence and accommodation programs while serving as the team's primary subject matter expert for complex cases. This role ensures compliance with federal, state, and local leave and disability regulations, and partners closely with HR, Legal, managers, and third‑party administrators to deliver consistent, compliant, and employee-focused solutions.

The ADA & Leave specialist manages leave and accommodation cases, including escalations, supports process improvement initiatives, and helps develop the knowledge and capabilities of the leave team. This role serves as the key resource for ADA, FMLA, state leave laws, disability accommodations, and return-to-work programs:

Compensation

$76,000 - $93,000/annually in addition to a competitive bonus plan

Key Responsibilities:

• Lead the interactive process for complex ADA accommodation requests.
• Review medical documentation and evaluate accommodation options in partnership with HR and Legal as needed.
• Determine appropriate accommodation solutions while balancing business needs and regulatory requirements.
• Manage escalated accommodation cases and provide consultation to managers and HR partners.
• Ensure timely documentation and case management throughout the accommodation lifecycle.
• Provide coaching, training, and guidance on complex leave and accommodation issues.
• Oversee administration of FMLA, ADA leave, military leave, personal leave, disability leave, workers' compensation coordination, and state-specific leave programs in assigned states.
• Reviews leave cases and provide direction on eligibility, entitlements, extensions, and return-to-work decisions.
• Ensure compliance with all regulatory notice and documentation requirements.
• Identify compliance risks and recommend corrective actions.
• Support audits, investigations, and legal inquiries related to leave and accommodations.
• Maintain accurate case documentation and reporting.

Process Improvement & Reporting:

• Identify opportunities to improve leave and accommodation processes, workflows, and employee experience.
• Develop and maintain SOPs, knowledge articles, and training materials as they pertain to their day to day.

Required Qualifications:

• 5+ years of leave, disability, accommodation
• Advanced knowledge of:
• ADA
• FMLA
• PWFA
• USERRA
• State leave laws
• Short-Term and Long-Term Disability programs
• Return-to-work processes
• Experience handling complex accommodation and leave cases.
• Strong communication and problem-solving skills.
• Ability to interpret regulations and apply them to business situations.

Preferred Qualifications:

• Multi-state leave administration experience.
• Experience with complex ADA accommodations
• Experience in a high-volume shared services or HR operations environment.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, bend, talk and hear. The employee is frequently required to walk. The employee must be able to lift and/or move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

LifeStance provides the compensation range and benefits that it in good faith believes it might pay and/or offer for this position. LifeStance reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circ