Acquisitions Assistant

University of Utah; Salt Lake City (UT); Hybrid; USD 28,000 - 30,000; Full time

Job summary

The Marriott Library at the University of Utah seeks an Acquisitions Assistant to support the Collections & Resource Description unit. You will collaborate with vendors and library staff to procure scholarly resources and ensure they are discoverable and accessible to the University community.

The role requires meticulous record-keeping, accurate cataloging, and processing of invoices and licenses, with a hybrid on-campus/remote arrangement and opportunities to contribute to workflows and

Qualifications

• Four years of library experience or equivalent.
• Knowledge of specialized library techniques and principles.
• Strong human relations and effective communication skills.
• Some supervisory experience may be preferred.

Responsibilities

• Process transactions and maintain accurate records of invoices, licenses, payments, and related cataloging data.
• Process materials and update holdings; monitor titles and accessibility.
• Maintain and edit bibliographic records using current cataloging standards.
• Maintain vendor relationships and assist with purchases, cancellations, and problem solving.
• Document and improve workflows, policies, and procedures.
• Assist with department and special projects.

Skills

Library experience

Research skills

Organizational skills

Communication skills

Job description

Acquisitions Assistant

Job Summary

We are seeking a service-oriented and meticulous team member to fulfill essential roles in assisting the Collections & Resource Description unit at the Marriott Library in identifying and acquiring scholarly information resources and making them discoverable and accessible to support the research and teaching needs of the University of Utah community. The team member will collaborate with foreign, domestic, and specialized vendors, library users, and other library employees in procuring scholarly resources to support curricula and research needs. Additionally, the team member will ensure efficient materials processing by troubleshooting problems and cataloging and managing records to ensure accurate holdings.

This position is currently designed as a hybrid of on-campus and remote work. Specific telecommuting arrangements will be based on the needs of the position and authorized at the discretion of the supervisor.

We seek qualified applicants who bring perspectives and experience that will enrich and strengthen our organization and enhance our commitment to access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path.

This position is not eligible for work visa sponsorship.

Responsibilities

• Process transactions and maintain accurate records of information resources. This includes processing and maintaining documentation for invoices, licenses, and payments, as well as auditing records for errors and resolving problems in cataloging, ERM data, and the serials knowledgebase.
• Process materials and update holdings. This includes processing new and existing materials as well as collaborating with others to monitor titles, checking title lists and accessibility to maintain an accurate knowledgebase.
• Maintain and edit bibliographic records using current cataloging standards.
• Maintain vendor relationships and assist with answering user questions. This includes communicating with vendors to complete purchases and cancellations, submit payments, and obtain solutions to problems.
• Document and improve workflows, policies, and procedures.
• Assist with the department and special projects.

Minimum Qualifications

Four years library experience or equivalency (one year of education can be substituted for two years of related work experience); knowledge of specialized library techniques and principles as well as research and organizational skills required; demonstrated human relations and effective communication skills also required. Some supervisory experience may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Purchasing and/or Accounting experience.
• Ability to work creatively and collaboratively both as a team member and independently, and to promote effective teamwork among colleagues.
• Experience working in OCLC and/or copy cataloging in an ILS.
• Experience working with library collections or serials collections.
• Demonstrated proficiency and capability with information technology systems in the context of an academic library.
• Reading, writing, or speaking in a second language.

The duties, qualifications, and preferences listed in this posting are intended to give applicants an understanding of the role we are seeking to fill and the types of skills, experience, and education that may have prepared someone to be effective in this role. We do not expect any candidate to be a perfect match for this list or to perform all of the duties with equal proficiency on day one. In your resume and cover letter, please highlight the most relevant qualifications you would bring to this position based on the posting, and tell us how your background, perspective, and experience will help us fulfill our mission and meet our goals.

Special Instructions

All applications received by October 18, 2026 will receive full consideration.

This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and moving costs, if selected. The candidate will also need to be available to travel to Salt Lake City within 5-7 days of notice for final in-person interviews.

Requisition Number: PRN46402B

Full Time or Part Time? Full Time

Work Schedule Summary: Monday-Friday between 8am and 6pm;some evenings and weekends may be required.

Department: 00790 - Marriott Library - Operations

Location: Campus

Pay Rate Range: 20.70 - 21.70

Close Date: 11/30/2026