HR/Personnel Support Specialist – Senior Level (148)

Tecolote Research, Inc.; Chantilly (VA); On-site; USD 100,000 - 130,000; Full time

Benefits offered by this job

Major Medical Insurance

Dental Insurance

Vision Insurance

Group Life Insurance

Long-Term Disability

Employee Stock Ownership Plan

Job summary

Tecolote Research, Inc. is seeking a Senior HR & Personnel Support Specialist to provide executive-level personnel administration and workforce management for U.S. Space Force and allied national security space organizations.

You will support leadership, manage staffing actions, onboarding, and records, coordinating civilian, military, and contractor personnel activities. The role requires DoD/Space Force experience, a bachelor’s degree, and a Top Secret clearance.

Qualifications

• Bachelor’s degree required from an accredited institution.
• Minimum 10 years of experience in HR, personnel administration, executive administration, or workforce support.
• Experience supporting DoD, Intelligence Community, U.S. Space Force, U.S. Air Force, or related federal agencies.
• Proficiency with Microsoft Office Suite.
• Strong organizational, communication, and multitasking skills.

Responsibilities

• Provide senior-level personnel and administrative support to leadership and staff.
• Track and process personnel actions, onboarding packages, awards, evaluations, and records.
• Coordinate civilian, military, and contractor personnel actions.
• Support workforce management activities including staffing status reporting and billet tracking.
• Coordinate schedules, meetings, and leadership task management.
• Prepare correspondence, memoranda, briefing materials, staffing packages, and reports.
• Support onboarding, travel coordination, and account access activities.
• Support compliance with DoD and Space Force guidance and maintain trackers and reporting systems.

Skills

Microsoft Office

Organizational skills

Communication skills

Multitasking

Education

Bachelor’s degree from an accredited institution

Job description

The Senior HR & Personnel Support Specialist provides executive-level personnel administration, workforce management, and human resources support to U.S. Space Force and national security space organizations.

Responsibilities

• Provide senior-level personnel and administrative support to leadership and staff.
• Track and process personnel actions, staffing documentation, onboarding packages, awards, evaluations, and organizational records.
• Coordinate civilian, military, and contractor personnel actions.
• Support workforce management activities including staffing status reporting, billet tracking, personnel readiness, and accountability.

Executive & Organizational Support

• Coordinate schedules, meetings, suspense actions, and leadership task management.
• Prepare correspondence, memoranda, briefing materials, staffing packages, and reports.
• Support onboarding, out-processing, visitor control requests, CAC coordination, and account access activities.
• Support travel coordination, conference planning, and administrative logistics.

Compliance & Process Improvement

• Ensure compliance with applicable DoD, Department of the Air Force, and U.S. Space Force guidance.
• Maintain personnel databases, trackers, and reporting systems.
• Support process improvement initiatives focused on efficiency and workflow visibility.
• Handle sensitive personnel information within secure environments.

Required Qualifications

• Bachelor’s degree from an accredited institution.
• Minimum 10 years of experience supporting HR, personnel administration, executive administration, or workforce support activities.
• Experience supporting DoD, Intelligence Community, U.S. Space Force, U.S. Air Force, or related federal organizations.
• Strong proficiency with Microsoft Office Suite.
• Strong organizational, communication, and multitasking skills.

Desired Qualifications

• Experience supporting SSC, NRO, or national security space organizations.
• Familiarity with military awards, evaluations, staffing packages, and executive correspondence.
• Experience supporting senior leadership or headquarters staff environments.

Core Competencies

• Executive Support
• Workforce Coordination
• Task & Suspense Management
• Communication & Customer Service
• Confidentiality & Professionalism
• Organizational Coordination
• Process Improvement
• High-visibility national security support environment.
• Fast-paced headquarters and mission support operations.
• Team-oriented environment requiring independent execution and sound judgment.

Security Clearance

• Active DoD Top Secret security clearance with SCI eligibility required.

Salary Range: $100,000 - $130,000/Year, DOE

Bachelor’s degree required, preferably in math, engineering, business, or the sciences.

Full-Time

SecurityClearance

Senior-Level

On-site

We offer competitive salaries commensurate with education and experience. We have an excellent benefits package that includes:

Health & Welfare

Company Paid

• Major Medical Insurance for employees and family members
• Dental Insurance for employees and family members
• Vision Insurance for employees (employee-paid for family members)
• Group Life Insurance
• Accidental Death and Dismemberment Insurance
• Travel Accident Insurance
• Long-Term Disability

Voluntary

• Short-Term Disability
• Supplemental Life Insurance
• Flexible Spending Account (pre-tax deferrals for health care expenses)

Retirement

• Money Purchase Pension Plan - 100% Company funded defined contribution retirement plan. One-year entry waiting period and 5-year vesting. Core Funds available and a self-directed brokerage account option.
• Employee Stock Ownership Plan - 100% Company funded discretionary contribution. 100% vested after one-year entry waiting period.

Time Off

Tecolote’s generous paid time off benefits give employees the flexibility they need to relax, recharge and take care of the unexpected.