Acquisition, Production and Development Coordinator

Mantis; United States; Remote; USD 80,000 - 120,000; Full time

Benefits offered by this job

Health coverage

Stock options

Parental leave

401(k) matching

Flexible vacation

Job summary

Mantis is seeking an Assistant to the ADP team in the United States to support daily operations around acquisitions, production, and development. The role emphasizes organization, attention to detail, and collaboration across departments to ensure smooth workflows.

As a key member reporting to the President of Acquisitions, Development, and Production, you will coordinate meetings, screenings, travel, and logistics, while maintaining data in Airtable and Cinando and assisting with invoices and

Qualifications

• Excellent organizational skills and keen eye for detail.
• Ability to collaborate across teams to ensure smooth workflow.
• Experience supporting acquisitions, production, and development departments.

Responsibilities

• Schedule and prioritize internal and external meetings for the department.
• Maintain meeting agendas, notes, and follow-ups with stakeholders.
• Set internal acquisitions and rough cut screenings.
• Coordinate and manage staff screenings for new acquisitions.
• Draft and send external housekeeping emails for new acquisitions.
• Organize external screeners and scripts for industry professionals.
• Weekly trade reports and organization of departmental retreats.
• Manage departmental invoices and expense reports.

Skills

Organization

Attention to detail

Cross-functional collaboration

Meeting coordination

Tools

Airtable

Cinando

Email

Job description

We believe in the power of people. Because the potential for people to do something outstanding has everything to do with being in the right role, on the right team, at the right time. That’s where Mantis comes in.

As the Assistant to the ADP team, you'll be a vital component in driving the daily operations surrounding acquisitions, production, and development. To thrive in this position, you'll need excellent organizational skills, a keen eye for detail, and the ability to work collaboratively across teams to ensure a smooth workflow and successful execution of departmental projects.

While immediate advancement opportunities within the ADP Department may be limited, this position offers invaluable experience and is essential to the department's everyday functions. You will report directly to the President of Acquisitions, Development, and Production.

Your Day-to-Day:

• Schedule and prioritize internal/external meetings for the department
• Maintain meeting agendas and coordinate meeting notes, and follow-ups with key stakeholders
• Set internal acquisitions screenings and rough cut screenings
• RSVP and send appointments for buyer screenings
• Coordinate and manage staff screenings for newly acquired Mantis films
• Draft and send external housekeeping emails for new acquisitions
• Organize and send external screeners and scripts to industry professionals, ensuring accurate and efficient delivery for promotional and review purposes
• Registration, housing, travel, tickets and on-the-ground support for festivals and markets
• Regular AirTable data entry/maintenance, along with other key internal departmental documents
• Maintain Mantis' Cinando profile and any other software/subscriptions
• Weekly trade reports
• Organize departmental retreats
• Manage departmental invoices and process and submit expense reports

This is the national market pay scale. Salary Range$80,000—$120,000 USDBonus Range$5,000—$7,000 USD

We offer a full slate of benefits from competitive salaries, stock options, fully paid options for health coverage (medical, dental and vision), disability coverage, employer paid life insurance, mental health resources, financial wellness benefits, and a fully paid parental leave program. For US-based employees, we offer flexible vacation and a 401(k) matching program.