Acquisition and Cataloging Specialist

California State University, Monterey Bay; Monterey (CA); Presencial; USD 52 000 - 58 000; Tempo integral

Resumo da oferta

California State University, Monterey Bay seeks a Library Services Specialist III to ensure timely access to library materials through acquisitions, cataloging, serials management, and materials processing.

Under general supervision, the role supports budgets, vendor coordination, and MARC record quality, contributing to efficient library operations and excellent patron service for CSUMB's diverse campus community on the Central Coast.

Qualificações

• Experience with acquisitions and cataloging workflows.
• Ability to prepare internal library reports and presentations.
• Strong interpersonal and collaboration skills.

Responsabilidades

• Organize and carry out acquisitions and procurement for materials.
• Obtain, revise, and edit bibliographic records and MARC data.
• Retrieve electronic MARC records and maintain the database.
• Create purchase orders and process vendor invoices in Alma.
• Manage serials and periodicals; identify missing items.
• Process library gift materials according to procedures.
• Track expenditures and inform selectors of available funds.
• Advise on damaged materials and coordinate rebinding.

Conhecimentos

Communication skills

Organizational skills

Descrição da oferta de emprego

Classification: Library Services Specialist III

Hours: Full-time / 40 hours per week

FLSA: Exempt

Anticipated Hiring Salary Range: $4,633 (Step 5) to $5,217 (Step 11)* mo.

CSU Salary Schedule

• CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

Priority Screening Date: November 8, 2026

Recruitment Status: Open Until Filled

Employment with the California State University System

About Csumb

California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation’s largest four-year public university system, California State University, which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 22 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

Purpose

Under the general supervision of the Library Dean, the Acquisition and Cataloging Specialist performs specialized technical and paraprofessional duties for the following library functions: acquisitions, cataloging services, serials management, and materials preparation. The incumbent ensures that library materials are available to CSUMB library patrons in a timely, accurate, and organized manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following

• Acquisitions and Materials Procurement — Organize and carry out acquisitions and procurement functions for materials in all formats, including identification, ordering, receiving, processing, monitoring timely and accurate receipt, and resolving vendor or publisher issues.
• Cataloging and Bibliographic Record Management — Obtain, revise, and edit bibliographic records from OCLC and vendors; monitor vendor-supplied records to ensure profiles and parameters remain current and relevant; perform original and copy cataloging as needed.
• Electronic MARC Records and Catalog Database Maintenance — Retrieve electronic MARC records, prepare files for batch loading, edit records as needed, process record changes and deletions, perform regular database maintenance, remove superseded records, and document related procedures.
• Acquisitions Invoicing and System Support — Create purchase orders and invoices in the Alma acquisitions subsystem; process vendor invoices for payment; collaborate with the Systems Coordinator and/or Library Analyst on subsystem maintenance, troubleshooting, report generation, and fund code management.
• Serials and Periodicals Management — Receive and process periodicals and serials; identify and claim missing items; update records when titles or standing orders change; troubleshoot serial-related issues; and verify and process related invoices.
• Gift Materials Processing — Receive, evaluate, and process library gift materials in accordance with established procedures.
• Budget Tracking and Expenditure Monitoring — Work with the Library Dean, Library Analyst, and Coordinator of Collections to establish budget limits and expenditure triggers in the acquisitions subsystem; track expenditures and inform selector librarians of available funds.
• Materials Repair and Rebinding — Advise librarian selectors regarding damaged materials; perform in-house repairs or coordinate shipment to vendors for rebinding.

Other Functions

• Consult with librarians and other staff members to resolve inter-departmental issues or problems
• Gather statistics and data, maintain and update records, provide reports when requested, and compile monthly and annual CSU library statistics
• Monitor and order supplies for material processing and in-house bindery. Update department procedures as needed
• Perform other job-related duties and special projects as assigned.

Knowledge, Skills And Abilities

Knowledge: Thorough knowledge of and ability to interpret overall library policies and procedures and an in-depth knowledge of library operations, policies and procedures pertaining to assigned functional area, including a solid understanding of individual work functions and the ability to adapt work procedures. Thorough knowledge of: external online databases, systems, and resources, including the ability to perform complex online searches; institution’s and library’s policies and practices associated with the ethical use of and access to library and online resources; all aspects of lead work direction including assisting in employee selection, training employees in new work procedures, assigning work, organizing workflow and establishing priorities, and reviewing work. Working knowledge of: library collection and its organization, as well as classification schemes, national standards pertaining to library operations. Library accounting and budget procedures and allocation processes, and ability to apply this knowledge to assist in handling vendor accounts and the budget process.

Skills: Strong written and verbal communication skills to be able to prepare internal library reports and written and visual presentations on library resources and present them to library patrons, including students. Strong communication and interpretive skills to be able to interview patrons regarding their information needs and guide them in the use of more complex library and online resources. Strong organizational skills