Acquisition and Cataloging Specialist

The California State University; Oceanside (CA); Presencial; USD 52 000 - 58 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Premium benefits package

CalPERS retirement

Housing near campus

Resumo da oferta

California State University, Monterey Bay is seeking an Acquisition and Cataloging Specialist for its Library. The role focuses on acquisitions, cataloging, serials management, and materials preparation to ensure timely, accurate access to library resources.

The incumbent will manage Alma acquisitions, process invoices, and maintain MARC records, while adhering to cataloging standards and collaborating with librarians and vendors.

Qualificações

• Equivalent to a high school education or equivalent certification and four years of related library experience.
• Experience with acquisitions in an automated environment and with copy cataloging in OCLC or similar systems.
• Working knowledge of MARC, integrated library systems, such as Alma.
• Knowledge of national cataloging standards and practices relevant to academic libraries.

Responsabilidades

• Perform acquisitions, cataloging, serials management, and materials preparation.
• Create purchase orders and invoices in the Alma acquisitions subsystem; process vendor invoices.
• Maintain electronic MARC records and perform file loading for batch updates.
• Monitor and manage budget in the acquisitions subsystem and notify selectors about funds.
• Receive, process, and track serials and periodicals; handle vendor communications.

Conhecimentos

Library experience

Project management

Organizational skills

Customer service

Budget tracking

Formação académica

High school diploma or equivalent

Ferramentas

Alma

OCLC

Descrição da oferta de emprego

Job no: 563466
Work type: Staff
Location: Monterey Bay
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Library, On-site (work in-person at business location)

Anticipated Hiring Salary Range: $4,633 (Step 5) to $5,217 (Step 11)* mo.
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

Priority Screening Date: November 8, 2026
Recruitment Status: Open Until Filled

California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year.

With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030.

The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.

As one of the 22 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

PURPOSE

Under the general supervision of the Library Dean, the Acquisition and Cataloging Specialist performs specialized technical and paraprofessional duties for the following library functions: acquisitions, cataloging services, serials management, and materials preparation. The incumbent ensures that library materials are available to CSUMB library patrons in a timely, accurate, and organized manner.

• Acquisitions and Materials Procurement - Organize and carry out acquisitions and procurement functions for materials in all formats, including identification, ordering, receiving, processing, monitoring timely and accurate receipt, and resolving vendor or publisher issues.
• Cataloging and Bibliographic Record Management - Obtain, revise, and edit bibliographic records from OCLC and vendors; monitor vendor-supplied records to ensure profiles and parameters remain current and relevant; perform original and copy cataloging as needed.
• Electronic MARC Records and Catalog Database Maintenance - Retrieve electronic MARC records, prepare files for batch loading, edit records as needed, process record changes and deletions, perform regular database maintenance, remove superseded records, and document related procedures.
• Acquisitions Invoicing and System Support - Create purchase orders and invoices in the Alma acquisitions subsystem; process vendor invoices for payment; collaborate with the Systems Coordinator and/or Library Analyst on subsystem maintenance, troubleshooting, report generation, and fund code management.
• Serials and Periodicals Management - Receive and process periodicals and serials; identify and claim missing items; update records when titles or standing orders change; troubleshoot serial-related issues; and verify and process related invoices.
• Gift Materials Processing - Receive, evaluate, and process library gift materials in accordance with established procedures.
• Budget Tracking and Expenditure Monitoring - Work with the Library Dean, Library Analyst, and Coordinator of Collections to establish budget limits and expenditure triggers in the acquisitions subsystem; track expenditures and inform selector librarians of available funds.
• Materials Repair and Rebinding - Advise librarian selectors regarding damaged materials; perform in-house repairs or coordinate shipment to vendors for rebinding.

Other Functions

• Consult with librarians and other staff members to resolve inter-departmental issues or problems
• Gather statistics and data, maintain and update records, provide reports when requested, and compile monthly and annual CSU library statistics
• Monitor and order supplies for material processing and in-house bindery. Update department procedures as needed
• Perform other job-related duties and special projects as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge: Thorough knowledge of and ability to interpret overall library policies and procedures and an in-depth knowledge of library operations, policies and procedures pertaining to assigned functional area, including a solid understanding of individual work functions and the ability to adapt work procedures. Thorough knowledge of: external online databases, systems, and resources, including the ability to perform complex online searches; institution’s and library’s policies and practices associated with the ethical use of and access to library and online resources; all aspects of lead work direction including assisting in employee selection, training employees in new work procedures, assigning work, organizing workflow and establishing priorities, and reviewing work. Working knowledge of: library collection and its organization, as well as classification schemes, national standards pertaining to library operations. Library accounting and budget procedures and allocation processes, and ability to apply this knowledge to assist in handling vendor accounts and the budget process.

MINIMUM QUALIFICATIONS

Equivalent to a completion of a high school education or equivalent certification and four years of related library experience or an equivalent combination of experience and education.

SPECIALIZED SKILLS REQUIRED

• Experience with acquisitions in an automated environment and with copy cataloging on OCLC or similar systems.
• Working knowledge of national cataloging standards and practices relevant to academic libraries.
• Knowledge and familiarity with MARC (Machine Readable Cataloging), integrated library systems, such as Alma.
• Experience transferring various outputs of vendor systems to integrated library systems and subsystems.
• Strong project management and organizational skills.
• Demonstrated expertise in creating and correcting bibliographic records. Strong customer service attitude and commitment.

PREFERRED QUALIFICATIONS

Three years of related library experience or an equivalent combination of experience and education. Experience with or knowledge of electronic ordering and invoicing interfaces between local library and vendor systems. Familiarity with other library units/functions. Demonstrated initiative and adaptability to change. Evidence of continuous education and training to enhance skills and knowledge. Technical fluency with Microsoft Office Professional Suite, and Google Mail and calendaring. Experience using Alma for technical services work. Experience working with a diverse and multicultural population.

SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS

• All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
• The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
• This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 .
• This position has been designated as a sensitive position with:
  • responsibility for the care, safety and security of people (including children and minors), animals andCSU property
  • responsibility or access/possession of building master or sub-master keys for building access
  • access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards
• This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
• This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
• This position is designated as a Campus Security Authority (CSA) and will be required to participate in annual training and to immediately forward to the Clery Director all reports ofcrimes brought to their attentionpursuant to the Clery Act andCalifornia State Education Code, Chapter 16, of the Donahue Higher Education Act, Section 67380.
• Ability to lift 40 pounds.

PHYSICAL ENVIRONMENT

Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.

BENEFITS/PERKS

CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit the Employee Benefits Summary. The University Corporation at Monterey Bay also provides access to affordable housing near main campus. The allocation of housing is subject to several factors, including availability, eligibility criteria, and specific program guidelines. For more information, visit: https://csumb.edu/ corporation/employee-housing

GENERAL INFORMATION

CSUMB hires only individuals lawfully authorized to work in the United States and is an E‑Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ .

Please view the California State University Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX at: https://www2.calstate.edu/titleix

CSUMB is a smoke and tobacco-free campus.

EQUALOPPORTUNITYEMPLOYER