Accts Payable Specialist

Henkels & McCoy, Inc.; Center Square (PA); Hybrid; USD 52,000 - 78,000; Full time

Job summary

Henkels & McCoy, Inc. is seeking an Accounts Payable Specialist to manage vendor invoices and subcontractor payments in a fast-paced construction environment. You will ensure timely processing, support month-end close, and maintain vendor records with accuracy.

The ideal candidate will have a Bachelor’s degree, strong accounting knowledge, and solid Excel skills to support project budgets and compliance across multiple contracts.

Qualifications

• Bachelor’s degree.
• Strong understanding of accounting principles and AP workflows.
• Excellent attention to detail and high degree of accuracy.
• Strong organizational and time-management skills in a deadline-driven environment.
• Proficiency with Microsoft Excel and construction accounting software.
• Effective communication and customer-service skills.
• Actual compensation within the stated range will be determined based on experience, qualifications, and internal equity.

Responsibilities

• Process high-volume vendor invoices and subcontractor invoices with accuracy and timeliness.
• Match invoices to purchase orders, receiving tickets, and contracts; research discrepancies as needed.
• Prepare weekly or bi-weekly payment runs (checks, ACH, wires).
• Ensure invoices comply with company policies, project budgets, and contract terms.
• Serve as the primary contact for vendor inquiries regarding invoices and payments.
• Maintain and update vendor/subcontractor files, W-9s, insurance certificates, and contract documents.
• Resolve payment disputes professionally and promptly.
• Reconcile vendor statements monthly and resolve outstanding issues.
• Assist with month-end close, accruals, and AP aging report review.
• Generate reports for project managers and leadership as needed.

Skills

AP workflows

Attention to detail

Time management

Communication

Customer service

Excel proficiency

Education

Bachelor’s degree

Tools

Microsoft Excel

Construction accounting software

Job description

Overview

Accounts Payable Specialist

Henkels & McCoy, Inc. (H&M) is a leading utility construction firm providing critical infrastructure for the power, oil & gas pipeline, telecommunications, and gas distribution markets throughout North America. Founded in 1923, the firm adapts a century of experience to the dynamic infrastructure needs of today. H&M leverages the collective strength of its diverse disciplines to create seamless integrations between projects, clients, team members, and communities. The company has been recognized with an E. I. DuPont Safety Excellence Award.

H&M is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work.

Henkels & McCoy is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Engineering News-Record as one of the leading contractors in the country. H&M is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

The Accounts Payable Specialist is responsible for managing vendor invoices, subcontractor payments, purchase orders, and expense documentation for a fast-paced construction environment. This role ensures accurate and timely processing of payments, reconciliations, compliance with contract terms, and adherence to company accounting policies. The ideal candidate is detail-oriented, organized, and experienced in construction financial workflows such as lien waivers, progress billing, and retention.

Responsibilities

• Process high-volume vendor and subcontractor invoices with accuracy and timeliness.
• Match invoices to purchase orders, receiving tickets, and contracts; research discrepancies as needed.
• Prepare weekly or bi-weekly payment runs (checks, ACH, wires).
• Ensure invoices comply with company policies, project budgets, and contract terms.
• Serve as the primary contact for vendor inquiries regarding invoices and payments.
• Maintain and update vendor/subcontractor files, W-9s, insurance certificates, and contract documents.
• Resolve payment disputes professionally and promptly.
• Reconcile vendor statements monthly and resolve outstanding issues.
• Assist with month-end close, accruals, and AP aging report review.
• Generate reports for project managers and leadership as needed.

Qualifications

• Bachelor’s degree
• Strong understanding of accounting principles and AP workflows.
• Excellent attention to detail and high degree of accuracy.
• Strong organizational and time-management skills in a deadline-driven environment.
• Proficiency with Microsoft Excel and construction accounting software.
• Effective communication and customer-service skills.
  • Actual compensation within the stated range will be determined based on experience, qualifications, and internal equity.

H&M Shared Services Inc. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities