Accounts Payable Specialist

Midwest Concrete Materials; Manhattan (KS); On-site; USD 42,000 - 54,000; Full time

Job summary

Midwest Concrete Materials is seeking an Accounts Payable Specialist to manage vendor invoices, process payments, and maintain vendor records. The role supports day-to-day accounting and helps ensure timely payments and accurate financial records.

Responsibilities include entering invoices, routing for approvals, reconciling statements, and maintaining W-9s and certificates. The position emphasizes accuracy, organization, and confidentiality in a fast-paced environment in Manhattan, KS.

Qualifications

• Strong attention to detail, organization, and accuracy.
• Excellent communication and problem-solving skills.

Responsibilities

• Process vendor invoices and enter them into the accounting system with GL codes.
• Route invoices for approval and ensure timely payment.
• Reconcile vendor statements and resolve discrepancies.
• Prepare and process weekly check runs.
• Maintain vendor master files and W-9s, tax-exempt certs, and insurance docs.

Skills

Attention to detail

Organization

Communication skills

Problem-solving

Multitasking

Education

Associate degree in Accounting

High school diploma

Tools

Microsoft Excel

Accounting software

Job description

The Accounts Payable Specialist is responsible for accurately processing vendor invoices, preparing payments, maintaining vendor records, and supporting the day-to-day accounting functions of the company. This role ensures vendors are paid on time, financial records are accurate, and accounting processes are completed efficiently.

• Process vendor invoices, assign general ledger codes, and enter invoices into the accounting system.
• Route invoices for approval and ensure timely payment.
• Monitor vendor portals for invoices and statements.
• Reconcile vendor statements and resolve invoice discrepancies.
• Process ACH payments, company credit card transactions, fuel-related invoices, and other recurring payables.
• Match invoices with purchase documentation, including packing slips and bills of lading.
• Prepare and process weekly check runs.
• Maintain accurate vendor records, including W-9s, tax-exempt certificates, and insurance documentation.
• Set up new vendors and maintain vendor master files.
• Maintain organized electronic accounting records.
• Assist with fixed asset records, fuel reporting, inventory accounting, and other recurring accounting reconciliations.
• Prepare periodic reports, including cement haul and cement cost reports.
• Provide general accounting support and assist with special projects as assigned.

Qualifications

• High school diploma or equivalent required; associate degree in Accounting or a related field preferred.
• 2+ years of accounts payable or accounting experience preferred.
• Proficiency in Microsoft Excel and accounting software.
• Strong attention to detail, organization, and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive financial information professionally.

Physical Requirements

Ability to sit and work at a computer for extended periods.

Occasionally lift up to 25 pounds.

Perform repetitive keyboarding and data entry throughout the workday.

Job Status: Full-time

MCMI is an equal-opportunity employer. Employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sexual orientation, disability, family or parental status, or any other status protected by law. MCMI will not tolerate discrimination or harassment based on any of these characteristics.