Accounts Payable Specialist

Socket.dev; Houston (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Socket.dev is seeking an Accounts Payable Specialist in Houston, TX to manage the full AP cycle for materials, subcontractors, and overhead. You will handle vendor invoices, three-way matching, lien waivers, retainage, and disbursements while safeguarding against duplicate or unauthorized payments.

The role requires 2+ years of AP experience, proficiency with Sage 300 CRE AP and eCapture, and strong vendor communication, with occasional travel between Houston, Dallas, and San Antonio offices.

Qualifications

• Two or more years of accounts-payable experience; construction AP strongly preferred.
• Knowledge of construction AP, including retainage, lien waivers, and subcontract pay applications.
• Proficiency in Sage 300 CRE AP and invoice-workflow tools (eCapture).
• Understanding of three-way matching and disbursement controls.
• High-school diploma or equivalent required; accounting coursework preferred.

Responsibilities

• Invoice processing: enter vendor invoices in AP system and code to job, cost code, and GL.
• Three-way match: reconcile invoices to POs, subcontracts, and receiving; resolve discrepancies.
• Approval routing: route invoices for approval within authority limits.
• Subcontractors pay apps: process with correct retainage and required docs.
• Lien waivers: collect and track lien waivers tied to payments.
• Vendor management: set up vendors, collect W-9s, support 1099 reporting.
• Credit cards: reconcile Coast Visa activity and post monthly entries.
• Disbursements: prepare checks/ACH and reconcile statements.

Skills

Construction AP

Three-way matching

Vendor communication

Disbursement controls

Education

High-school diploma

Accounting coursework

Tools

Sage 300 CRE AP

eCapture

Job description

Description

The Accounts Payable Specialist manages the full AP cycle for materials, subcontractors, and overhead, processing vendor invoices and subcontractor pay applications, performing three-way matching, collecting lien waivers, tracking retainage, and executing disbursements. The role protects the Company against duplicate, unauthorized, and unsupported payments.

Requirements

ESSENTIAL DUTIES & RESPONSIBILITIES

• Invoice processing.Enter vendor invoices in Sage 300 CRE Accounts Payable, coding to the correct job, cost code, and GL account.
• Three-way match.Match invoices to purchase orders, subcontracts, and receiving/field confirmation before payment; resolve discrepancies.
• Approval routing.Route invoices for approval through the Company's workflow (eCapture) within established authority limits.
• Subcontractors pay apps.Process subcontractors pay applications with correct retainage withholding and verify required documentation.
• Lien waivers.Collect and track conditional and unconditional lien waivers tied to payments; withhold payment where documentation is incomplete.
• Vendor management.Set up and maintain vendor records, collect W-9s, and support annual 1099 reporting.
• Credit cards.Reconcile Coast Visa activity, obtain receipts and coding, and post the monthly credit-card entries.
• Disbursements.Prepare check and ACH runs for review and reconcile vendor statements to identify missing or duplicate items.

EDUCATION & EXPERIENCE

• High-school diploma or equivalent required; accounting coursework preferred.
• Two (2) or more years of accounts-payable experience; construction AP (subcontracts, retainage, lien waivers) strongly preferred.

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of construction AP, including retainage, lien waivers, and subcontract pay applications.
• Proficiency in Sage 300 CRE AP and invoice-workflow tools (eCapture).
• Accuracy, organization, and professional vendor communication.
• Understanding of three-way matching and disbursement controls.

PHYSICAL DEMANDS & WORK ENVIRONMENT

General office environment. Prolonged periods of sitting and working at a computer. Occasional lifting of up to 15 pounds (records/supplies). Occasional travel among the Houston, Dallas, and San Antonio offices may be required.

Location: Houston, TX 77075