Accounts Technician / Advanced Bookkeeper

Explic8 Ltd; Harvest (AL); Remote; USD 40,000 - 60,000; Part time

Job summary

An innovative consultancy is seeking a part-time Accounts Technician to support the CEO with daily operations. This remote role offers the chance to manage financial tracking, cash management, and invoicing while working closely with senior leadership. Ideal candidates will have a strong accounting background and proficiency in tools like QuickBooks and Harvest. Join a dynamic team where your analytical skills will help shape the company's financial strategies and contribute to its growth. This is a fantastic opportunity for those looking to grow with a forward-thinking organization.

Benefits

Flexible Working Hours

Remote Work

Potential for Full-Time Role

Qualifications

• Experience in accounting and financial tracking.
• Proficiency in Excel and PowerPoint is essential.

Responsibilities

• Monthly financial tracking and cash management.
• Review and process employee expenses and timesheets.
• Generate invoices and manage creditor payments.

Skills

Accounting Experience

Excel Proficiency

PowerPoint Proficiency

Analytical Skills

Experience with QuickBooks

Experience with Harvest

Tools

QuickBooks

Harvest

Job description

Explic8 is a boutique consultancy specializing in specific sectors within the framework of Value Streams.

Life Sciences

• Medical Devices
• Combination Products
• Pharmacovigilance and Drug Safety

Manufacturing and Supply Chain

• Lean Manufacturing
• 6-Sigma Process Management
• Warehousing & Logistics
• Global Networks Optimisations
• MRPeasy, ERP Software Partnerships
• KaizApp, Digital Enabler to Improve Continuous Improvement Sustainability

Our Need

We seek a qualified candidate for a part-time Accounts Technician / Advanced Bookkeeper role. The position is remote, supporting the CEO with daily operations and systems management.

Key Responsibilities

• Monthly financial tracking against forecasts
• Cash management and forecasting
• Monthly review and maintenance of employee timesheets
• Review and approval of employee expenses
• Invoicing clients according to contracted terms
• Monitoring payments and following up on overdue debts
• Processing creditor invoices and managing payments
• Monthly bank account reconciliations
• Managing payroll and end-of-month payments
• Ensuring compliance with HMRC submissions for VAT, NI, and PAYE
• Verifying pension scheme payments and compliance
• Supporting forecasting cycles with leadership
• Maintaining data consistency across systems

Preferred Candidate Profile

• Experience in accounting
• Proficiency in Excel and PowerPoint
• Experience with Harvest and QuickBooks preferred but not essential
• Comfortable working with senior teams
• Analytical skills to identify trends
• Willingness to grow with the company

Package

• Competitive salary
• Part-time (~20 hours/week) initially
• Remote work preferred
• Potential for full-time role

Detailed Responsibilities

Financial Tracking

Report variances monthly, analyze actuals from QuickBooks, flag unusual movements.

Cash Management

Monitor cash flow, produce high-level forecasts, alert leadership to constraints.

Timesheets

Review weekly submissions in Harvest, ensure accuracy for invoicing.

Expenses

Review and process expenses in Harvest, coordinate payments.

Invoicing

Generate and distribute invoices via QuickBooks, align with Harvest data.

Payments and Collections

Track overdue payments, chase clients, manage creditor payments.

Bank Reconciliation

Monthly bank account reviews, manage multiple currency accounts.

Payroll & HMRC

Coordinate payroll payments, ensure VAT, NI, PAYE submissions.

Forecasting

Lead quarterly/yearly forecasts, improve models, liaise with leadership.

Data Consistency

Ensure data accuracy across systems, training provided as needed.