Accounts Specialist: High-Volume Invoicing & Oracle

Talentify; Dayton (MN); Hybrid; USD 30,000 - 48,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan - Pre-tax andR

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

Aston Carter is seeking a Contract Accounting Administrator in Dayton, MN to prepare, review, and post journal entries, perform reconciliations, and support billing and vendor profile maintenance.

The role uses Oracle and Excel, with high-volume processing, and requires 2+ years of accounting experience and a Bachelor's in Accounting or Finance. Hybrid work arrangement with benefits listed.

Join a team-driven environment with a focus on accuracy and process improvements.

Qualifications

• Bachelor’s degree in Accounting or Finance.
• 2+ years of accounting experience.
• Hands-on experience with journal entries.
• Proven experience performing account reconciliations.
• Foundational knowledge of accounting principles and billing processes.
• Ability to work with vendors to update profiles and banking information accurately.
• Comfort using ERP systems, with specific experience or strong aptitude for learning Oracle.
• Basic to intermediate Excel skills, with willingness to learn pivot tables and VLOOKUP functions.
• Strong attention to detail and accuracy in high-volume transactional environments.
• Ability to adapt to change and work effectively in a dynamic, evolving organization.
• Strong communication skills to collaborate with cross-functional teams in shared services.
• Team-oriented mindset with a willingness to support others and share responsibilities.

Responsibilities

• Prepare, review, and post accurate journal entries in accordance with established accounting policies and procedures.
• Perform detailed account reconciliations, identify discrepancies, and resolve issues in a timely and accurate manner.
• Create and process credit and debit memos, ensuring proper documentation and alignment with company policies.
• Work closely with vendors to update and maintain accurate profiles, including banking and payment information.
• Support billing activities as needed, assisting the Billing team with invoice-related tasks and process improvements.
• Collaborate with the shared services team, including Accounts Payable, Accounts Receivable, Billing, Payroll, and other functions, to ensure accurate and efficient cash and credit processes.
• Utilize Oracle and related systems to process and track invoices, journal entries, and reconciliations.
• Assist in clearing high volumes of invoices as part of the team, contributing to the processing of thousands of invoices each month.
• Participate in ongoing process changes and system upgrades, remaining adaptable and engaged as the organization evolves.
• Ask questions, seek to understand the reasoning behind tasks, and contribute ideas for improving accounting and billing processes.
• Coordinate with the Director of Shared Services and other leaders to ensure alignment with team goals and performance expectations.
• Maintain accurate records and documentation to support audits, internal controls, and financial reporting.
• Use Excel to support analysis and reporting, with willingness to learn and apply functions such as pivot tables and VLOOKUP.
• Actively participate in a team-oriented environment, supporting colleagues and contributing to a positive, collaborative culture.

Skills

Journal entries

Account reconciliations

Vendor communication

Pivot tables

VLOOKUP

Detail oriented

Communication

Education

Bachelor’s degree in Accounting or Finance

Tools

Oracle

ERP systems

Job description

Aston Carter is seeking a Contract Accounting Administrator in Dayton, MN to prepare, review, and post journal entries, perform reconciliations, and support billing and vendor profile maintenance.

The role uses Oracle and Excel, with high-volume processing, and requires 2+ years of accounting experience and a Bachelor's in Accounting or Finance. Hybrid work arrangement with benefits listed.

Join a team-driven environment with a focus on accuracy and process improvements.