Accounts & Records Specialist

MFA Oil Company; Columbia (AL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive wages

Paid time off

Company holidays

Profit sharing

401(k) with company match

Life insurance

Job summary

MFA Oil Company is seeking a meticulous Records Services Clerk to set up and review new customer and vendor accounts, verify tax IDs, and maintain exemptions. The role supports a busy energy services operation and requires accuracy, organization, and strong communication.

You will handle W-9s, tax exemptions, and weekly refunds while providing backup receptionist support and ensuring data integrity across OnBase and CertCapture systems.

Qualifications

• Requires high school diploma or equivalent.
• Proficient with Microsoft Office.

Responsibilities

• Set up and review new customer and vendor accounts for accuracy and completeness.
• Verify tax ID numbers for new customers and vendors per IRS requirements.
• Update account information with addresses, phone numbers, emails, and payment types.
• Collect and store W-9s and customer tax exemptions; apply exemptions in CertCapture and Energy Force.
• Process weekly check requests for customer balance refunds.
• Assist with document imaging and electronic filing (OnBase).
• Provide receptionist backup: switchboard, greetings, basic clerical tasks.
• Collaborate with field locations and customers to ensure tax exemptions are current.

Skills

Customer service

Teamwork

Problem solving

Attention to detail

Communication (verbal)

Communication (written)

Work independently

English proficiency

Education

High school diploma or equivalent

Tools

JD Edwards

Job description

MFA Oil Company is seeking a meticulous Records Services Clerk to set up and review new customer and vendor accounts, verify tax IDs, and maintain exemptions. The role supports a busy energy services operation and requires accuracy, organization, and strong communication.

You will handle W-9s, tax exemptions, and weekly refunds while providing backup receptionist support and ensuring data integrity across OnBase and CertCapture systems.