Accounts & Records Specialist

MFA Oil; Columbia Township (MO); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health benefits

401(k) match

Paid time off

Job summary

MFA Oil Company is seeking a Records Services Clerk to support account setup, tax ID verification, and vendor onboarding. You will handle W-9s, tax exemptions, and maintain precise account data. The role also serves as backup receptionist and supports imaging projects.

You will work with field locations to ensure compliance and accuracy, and assist with daily clerical tasks in a busy environment. Equal Opportunity employer.

Qualifications

• High school diploma or equivalent.
• Proficient with Microsoft Office and basic computer skills.
• Knowledge of basic accounting principles.
• Ability to follow workflows and maintain accuracy.
• Strong problem-solving and customer service skills.
• Excellent verbal communication and team/work independently.
• Ability to read/write English and communicate with customers and coworkers.
• Must pass pre-employment background check and drug test.
• Legal authorization to work in the United States.

Responsibilities

• Set up and review new customer accounts for accuracy and completeness.
• Verify tax IDs for new customers and communicate discrepancies.
• Set up new vendor accounts and verify IRS data.
• Update customer/vendor information including address, phone, email, or payment type.
• Link accounts through online portal as requested by customers.
• Collect and store W-9s for vendor accounts.
• Collect and review customer tax exemption forms and tag exemptions in databases.
• Work with field locations to ensure tax exemptions are on file.
• Process weekly check requests for customer refunds.
• Assist with document imaging: scanning, indexing, storing files electronically.
• Monitor online credit error reports for necessary updates.
• Serve as backup receptionist: switchboard relief, greet visitors, clerical tasks.
• Support team to meet deadlines and follow policies; perform other duties as assigned.

Skills

High school diploma

MS Office proficiency

Basic accounting

Workflow principles

Problem solving

Customer service

Verbal communication

Independent & team work

Attention to detail

English literacy

Background check & drug test

Legal work authorization

Education

High school diploma or equivalent

Tools

JD Edwards

Job description

MFA Oil Company is seeking a Records Services Clerk to support account setup, tax ID verification, and vendor onboarding. You will handle W-9s, tax exemptions, and maintain precise account data. The role also serves as backup receptionist and supports imaging projects.

You will work with field locations to ensure compliance and accuracy, and assist with daily clerical tasks in a busy environment. Equal Opportunity employer.