Accounts Receivables Coordinator

Feeding South Florida; Pembroke Park (FL); Presencial; USD 60.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, dental, and vision insurance

401K matching

Paid Time Off

Descripción de la vacante

Feeding South Florida is seeking an Accounts Receivable Coordinator to oversee all revenue streams, including donations, grants, and customer payments. You will maintain accurate records, prepare reconciliations, and support internal controls in a nonprofit finance environment.

The role requires an associate degree in accounting or finance and 2–3 years of experience, with proficiency in QuickBooks and MS Excel.

Formación

• Associate degree in accounting or finance required.
• 2–3 years of accounting/finance experience required.
• Non-profit experience preferred but not required.
• Proficient with Microsoft Excel and Office 365.
• Experience with QuickBooks is required.
• Knowledge of accrual accounting preferred but not required.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks in a fast-paced environment.

Responsabilidades

• Record daily deposits, donations, customer payments, and program revenues.
• Reconcile and maintain accurate accounts receivable by sub-ledger.
• Process recurring payments, ACH receipts, and credit card transactions.
• Prepare and issue invoices to partner agencies, customers, and grant funders.
• Track invoices and follow up on outstanding balances.
• Maintain donor and funding records per compliance standards.
• Reconcile with Philanthropy to reflect restricted funding.
• Reconcile revenue transactions with the general ledger monthly.
• Assist with month-end close and revenue recognition tasks.
• Prepare aging reports and cash receipt summaries.
• Coordinate with Development to reconcile donor gifts between CRM and accounting.
• Ensure proper documentation and audit trails for receivables.

Conocimientos

MS Excel

Microsoft Office 365

Verbal communication

Written communication

Detail oriented

Multi-tasking

Educación

Associate degree in accounting/finance

Herramientas

QuickBooks

Donor CRM systems

CRM systems

Descripción del empleo

POSITION SUMMARY

The Accounts Receivable Coordinator is responsible for managing all incoming revenue streams, ensuring accurate and timely recording of receivables, donor contributions, grant billing, and customer payments. This role supports the Finance team by maintaining detailed records, preparing reconciliations, and ensuring compliance with internal controls, nonprofit accounting standards, and organizational policies. Provide excellent customer service to partner agencies and internal teams regarding payment inquiries.

COMPENSATION

$60,000 - $65,000

Requirements

POSITION RESPONSIBILITIES

• Record daily deposits, donations, customer payments, and program-related revenues.
• Reconcile and maintain accurate and up-to-date accounts receivable by sub-ledgers.
• Process recurring payments, ACH receipts, and credit card transactions.
• Prepare and issue invoices to partner agencies, customers, and grant funders. Track invoices, ensuring timely follow-up on outstanding balances.
• Maintain accurate donor and funding records in alignment with compliance standards.
• Reconcile with Philanthropy team to ensure accurate recording of restricted funding.
• Process and reconcile accounts receivables transactions, including donations, grants, and service payments.
• Track outstanding balances and monitor payment terms.
• Reconcile revenue accounts with the general ledger monthly.
• Assist with month-end close and revenue recognition tasks.
• Prepare and analyze aging reports and cash receipt summaries.
• Partner with Development to reconcile donor gifts between CRM and accounting system.
• Ensure proper documentation and audit trails for all receivable transactions.
• Provide support documentation for cash reporting.
• Assist with requested documentation with external auditors to support internal/external financial statement audits.
• Assist in system implementations and accounting integrations related to finance.
• Performs other related duties as assigned.

POSITION QUALIFICATIONS

• Associate’s degree in accounting, Finance, or related field required.
• A minimum of two to three years of experience in accounting and finance is required.
• Non-profit experience preferred but not required.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Knowledge of accrual accounting preferred but not required
• Experience with donor CRM systems preferred.
• Strong attention to detail and accuracy.
• Understanding of and the ability to adhere to generally accepted accounting principles.
• Proficient with Microsoft Office Suite (MS Excel, MS office365)
• Experience with QuickBooks is required
• Ability to manage multiple tasks and deadlines in a fast-paced environment.

PHYSICAL DEMANDS & WORKING CONDITIONS

• Hours of Operation: Although organization hours are Monday-Friday, 8:00 a.m. – 5:00 p.m., some after-hours work will be required occasionally to meet closing cycles.
• Environment: This position works in a typical office setting. There may be extended periods of sitting, standing, and/or bending; listening, talking, and/or visual concentration; writing and/or computer use.
• Travel: This position does not require travel, however, from time-to-time travel may be necessary for meetings, conferences, or special events.
• OSHA Standards: Lifting requirements are 15 pounds and when lifting loads heavier than 50 pounds, use two or more people to lift the load. The noise level in the work environment is usually moderate.

ORGANIZATION

Feeding South Florida (FSF) is a member of the Feeding America network and the leading domestic hunger relief organization serving Palm Beach, Broward, Miami-Dade, and Monroe Counties. As one of the largest food banks in the Feeding America network, FSF is responsible for serving 25 percent of the state’s food insecure population. A four-star rated organization by Charity Navigator, FSF is one of the most efficient nonprofits nationally; over 98 percent of all donations are put back into the community.

CORE VALUES

FSF values service above all else. We’re looking for innovative and strategic thinkers who are committed to improving the lives of those around them. FSF “Friendly Food Bankers” embrace the enormity of our role in the community and know that serving others comes before any one individual. Friendly Food Bankers have compassion, dedication, act with integrity, and are committed to stewardship and inclusion.

WE PROVIDE

Full medical, dental, and vision insurance; 401K matching contribution, Paid Time Off (PTO); a diverse team that is representative of the community we serve; continuous learning opportunities; a high-performance culture that will help challenge and grow your skill set.

COMPENSATION

$60,000 - $65,000

Equal Opportunity Employer/Drug-Free Workplace/ADA Compliant