Accounts ReceivableCollections Specialist

SERVPRO of Columbia County; North Augusta (GA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Job summary

SERVPRO of Columbia County is seeking a Collections Specialist to manage the accounts receivable portfolio, ensure timely collections, and maintain accurate financial records. The role requires clear communication with homeowners, insurance carriers, and mortgage companies.

Responsibilities include monitoring aging reports, applying payments, reconciling discrepancies, and coordinating with insurers for endorsements and check processing.

Qualifications

• Strong communication and negotiation skills.
• High attention to detail and accuracy.
• Ability to manage multiple accounts and deadlines.
• Proficiency with accounting or CRM systems (e.g., QuickBooks, DASH, Xactimate).
• Basic understanding of insurance claim workflows preferred.

Responsibilities

• Monitor aging reports and prioritize accounts for follow‑up.
• Maintain accurate and up‑to‑date customer account records.
• Apply payments, reconcile discrepancies, and resolve unapplied funds.
• Contact customers regarding outstanding balances via phone, email, and written notices.
• Provide clear explanations of invoices, insurance proceeds, and payment expectations.
• Handle escalated or sensitive conversations with professionalism.
• Track insurance payments, depreciation releases, and supplemental approvals.
• Communicate with mortgage companies to obtain endorsements and expedite check processing.
• Ensure all required documentation is submitted for mortgage company release.
• Investigate and resolve billing disputes, missing documentation, or scope discrepancies.
• Collaborate with project managers, estimators, and accounting to validate charges.
• Document all interactions and outcomes in the company’s systems.
• Maintain detailed notes on collection activities and customer interactions.
• Prepare weekly AR status reports for management.
• Identify trends, risks, and accounts requiring escalation.
• Follow company policies, state regulations, and internal SOPs.
• Ensure proper handling of insurance funds and lien‑related documentation.
• Support lien filing processes when accounts become delinquent.

Skills

Communication skills

Attention to detail

Multitasking

Accounting/CRM software

Insurance claim workflow understanding

Tools

QuickBooks

DASH

Xactimate

Job description

Benefits:

• 401(k)
• Health insurance
• Paid time off

Overview

The Collections Specialist is responsible for managing the company’s accounts receivable portfolio, ensuring timely collection of outstanding balances, and maintaining accurate financial records. This role requires strong communication skills, attention to detail, and the ability to navigate complex payment scenarios involving homeowners, insurance carriers, and mortgage companies.

Key Responsibilities

Accounts Receivable Management

Monitor aging reports and prioritize accounts for follow‑up

Maintain accurate and up‑to‑date customer account records

Apply payments, reconcile discrepancies, and resolve unapplied funds

Customer & Client Communication

Contact customers regarding outstanding balances via phone, email, and written notices

Provide clear explanations of invoices, insurance proceeds, and payment expectations

Handle escalated or sensitive conversations with professionalism

Insurance & Mortgage Company Coordination

Track insurance payments, depreciation releases, and supplemental approvals

Communicate with mortgage companies to obtain endorsements and expedite check processing

Ensure all required documentation is submitted for mortgage company release

Dispute Resolution

Investigate and resolve billing disputes, missing documentation, or scope discrepancies

Collaborate with project managers, estimators, and accounting to validate charges

Document all interactions and outcomes in the company’s systems

Reporting & Documentation

Maintain detailed notes on collection activities and customer interactions

Prepare weekly AR status reports for management

Identify trends, risks, and accounts requiring escalation

Compliance & Process Adherence

Follow company policies, state regulations, and internal SOPs

Ensure proper handling of insurance funds and lien‑related documentation

Support lien filing processes when accounts become delinquent

Required Skills & Qualifications

• Strong communication and negotiation skills
• High attention to detail and accuracy
• Ability to manage multiple accounts and deadlines
• Proficiency with accounting or CRM systems (e.g., QuickBooks, DASH, Xactimate)
• Basic understanding of insurance claim workflows preferred

Preferred Experience

• 1–3 years in collections, AR, or customer billing
• Experience in construction, restoration, or insurance‑related industries
• Familiarity with mortgage company endorsement processes

Success Indicators

• Reduction in aging AR
• Timely follow‑up and documentation
• Strong cross‑department collaboration
• Professional handling of customer and carrier interactions

Physical and Work Environment Requirements

This is a largely sedentary role in an office environment. However, some filing is required. This would require the ability to lift files, open filing cabinets, and

bend or stand on a stool as necessary.

Normal Working Hours, Additional Working Hours and Travel Requirements

This is a full‑time position working 8:00 a.m.–5:00 p.m., Monday through Friday.

This position may require longer hours, and some flexibility in hours may be

needed dependent upon the business needs.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.