Accounts Receivable Specialist: Tuition & Family Relations

Delmarva Christian School; Georgetown (TX); On-site; USD 42,000 - 61,000; Full time

Benefits offered by this job

Health Insurance

403B retirement matching

PTO

Paid holidays

Free tuition for applicable children

Professional development supported

Job summary

Delmarva Christian School seeks an Accounts Receivable Specialist to manage tuition billing, family accounts, and cash receipts with integrity and grace. You’ll align with campus staff to maintain timely payments and accurate scholarship allocations.

The role emphasizes strong confidentiality, Christian values, and collaboration with the Director of Finance to support school operations and annual audit processes.

Qualifications

• A vibrant and growing personal relationship with Jesus Christ with a clear Christian testimony.
• A Christian role model who follows biblical principles in attitude, speech, and actions towards others.
• Ability to handle highly confidential information in an appropriate manner.
• Bachelor’s degree preferred.
• Experience in finance within a school environment preferred.
• Proficiency in QuickBooks required; QuickBooks Online experience preferred.
• Proficiency in Microsoft Office and Google Suite.

Responsibilities

• Oversee and manage the school’s accounts receivable process, ensuring the timely receipt of tuition and fees.
• Set up new family accounts and ensure accurate billing and invoicing.
• Reconcile Tuition Management System with QuickBooks and enrollment data timely and accurately.
• Review weekly accounts receivable reports and follow up as necessary.
• Prepare and record bi-weekly deposits in a timely manner.
• Ensure proper recording of all scholarship funds in family accounts.
• Accurately and promptly bill for school and activity fees.
• Minimize the number of family accounts with outstanding balances beyond 30 days.
• Coordinate with campus enrollment coordinators to build relationships with families upon enrollment and maintain open communication.
• Provide consistent, proactive updates and support for families regarding their accounts.
• Assist families with questions, payment arrangements, and account details.
• Work with families to establish manageable payment plans and ensure timely follow-through.
• Utilize email, phone calls, and in-person meetings to communicate clearly and problem solve.
• Provide weekly and monthly reports on account statuses to the Director of Finance.
• Develop and implement a checklist process of appropriate collection intervention steps.
• Report ongoing collection or communication issues to the Director of Finance.
• Assist with the annual audit process.
• Aid in the application and processing of scholarships.
• Participate in new student orientation, new family days, open houses, and other school events as needed.

Skills

Christian faith

Confidentiality

Communication

Accounting basics

Team collaboration

Education

Bachelor’s degree preferred

Tools

QuickBooks

QuickBooks Online

Microsoft Office

Google Suite

Job description

Delmarva Christian School seeks an Accounts Receivable Specialist to manage tuition billing, family accounts, and cash receipts with integrity and grace. You’ll align with campus staff to maintain timely payments and accurate scholarship allocations.

The role emphasizes strong confidentiality, Christian values, and collaboration with the Director of Finance to support school operations and annual audit processes.