Accounts Receivable Specialist — Growth & Benefits

Haddad Plumbing & Heating, Inc.; Newark (NJ); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan with Company Match

Paid Time Off

Paid Holidays

Paid Vacation

Career Growth Opportunities

Job summary

Haddad Plumbing and Heating Inc. is seeking an Accounts Receivable Clerk to join our Finance team.

The AR Clerk will maintain customer accounts, process payments, monitor balances, and support collection activities in a fast-paced office environment. Responsibilities include entering service tickets into Sage, reviewing AR balances, preparing requisitions, and maintaining documentation for liens and subcontractors.

Qualifications

• Strong understanding of basic accounting principles.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to work independently and collaboratively.
• High attention to detail and ability to quickly learn new processes and systems.
• Proficiency with Microsoft Office Suite.
• Reliable, punctual, and professional.

Responsibilities

• Input service tickets into Sage and maintain accurate records.
• Review accounts receivable balances, initiate collection efforts, and maintain client relationships.
• Prepare monthly requisitions for Project Manager review and Finance Manager approval.
• Maintain change order logs and track subcontractor and supplier documentation, including lien waivers.
• Maintain customer accounts, invoicing records, and payment activity.
• Monitor outstanding balances and escalate delinquent accounts to management as necessary.
• Record and apply customer payments accurately and within established timeframes.
• Maintain credit card payment records and customer authorization documentation.
• Investigate and resolve payment discrepancies and account issues.
• Prepare weekly and monthly aging reports and assist with account reconciliations.
• Meet regularly with the Finance Manager and Controller to review account status and collection efforts.
• Maintain accurate records of customer communications, invoices, and payments.
• Assist with filing, scanning, administrative tasks, special projects, and other duties as assigned.

Skills

Accounting basics

Organization

Communication

Microsoft Office

Education

Associate degree or 1 year AR experience

Tools

Sage 100 Contractor

Job description

Haddad Plumbing and Heating Inc. is seeking an Accounts Receivable Clerk to join our Finance team.

The AR Clerk will maintain customer accounts, process payments, monitor balances, and support collection activities in a fast-paced office environment. Responsibilities include entering service tickets into Sage, reviewing AR balances, preparing requisitions, and maintaining documentation for liens and subcontractors.