Accounts Receivable Specialist

Mach Energy Services LLC; Oklahoma City (OK); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Bonuses

Health Insurance

401(k)

Paid time off

Job summary

Mach Energy Services LLC in Oklahoma City, OK is seeking an Accounts Receivable Specialist to prepare customer invoices, apply cash receipts, and reconcile payments. The AR Specialist collaborates with project managers to bill accurately and resolve discrepancies.

The ideal candidate has 2+ years of AR or accounting experience, strong Excel skills, and excellent communication. Preference for a degree in accounting and experience with Spectrum/Viewpoint or similar ERP.

Qualifications

• 2+ years of accounts receivable, collections, or general accounting experience.
• Proficiency with Microsoft Excel (pivot tables, XLOOKUP), Outlook, Teams, SharePoint.
• Attention to detail and organizational skills.
• Professional written and verbal communication.
• Ability to manage multiple accounts and deadlines in a fast-paced environment.

Responsibilities

• Prepare customer invoices in Viewpoint Spectrum and send to customers.
• Apply cash receipts and reconcile payments against open invoices.
• Monitor the AR aging and investigate past-due balances.
• Bill retainage on completed jobs as directed.
• Escalate overdue invoices to the appropriate channels.
• Research and resolve invoice discrepancies and disputes.
• Prepare weekly AR Reports for directors.
• Communicate with customers regarding expected payments.
• Coordinate with project managers on lien waivers and retainage as needed.
• Support month-end close through timely entry of receivables.

Skills

Attention to detail

Organizational skills

Professional communication

Multitasking

Accounting basics

Education

Associate’s or Bachelor’s degree in Accounting, Finance, or related field

Tools

Spectrum/Viewpoint

Open Invoice

Ariba

Excel

Job description

JOB TITLE: Accounts Receivable SpecialistLOCATION: Oklahoma City, OKREPORTS TO: Accounting ManagerCOMPANY: Mach Energy Services LLCABOUT USMach is a rapidly growing provider of energy-related construction solutions for the upstream and midstream markets. Mach has a position available in our Accounting department as an Accounts Receivable Specialist in Oklahoma City, OK.POSITION SUMMARYThe Accounts Receivable Specialist is responsible for creating invoices and communicating with customers to collect payment. The AR Specialist also communicates with project managers and directors to bill customers appropriately and manage any changes, disputes, and discrepancies.KEY RESPONSIBILITIESPrepare customer invoices in Viewpoint Spectrum and send to customersApply cash receipts and reconcile payments against open invoicesMonitor the AR aging and investigate past-due balancesBill retainage on completed jobs as directedEscalate overdue invoices to the appropriate channelsResearch and resolve invoice discrepancies and disputesPrepare weekly AR Reports for directorsCommunicate with customers regarding expected paymentsCoordinate with project managers on lien waivers and retainage as neededSupport month-end close through timely entry of receivablesREQUIRED SKILLSHigh school diploma or equivalent2+ years of accounts receivable, collections, or general accounting experienceProficiency with Microsoft Excel (pivot tables, XLOOKUP), Outlook, Teams, SharepointAttention to detail and organizational skillsProfessional written and verbal communicationAbility to manage multiple accounts and deadlines in a fast-paced environmentPREFERRED QUALIFICATIONSAssociate’s or Bachelor’s degree in Accounting, Finance, or related fieldExperience in the construction industry working directly with project managersFamiliarity with Spectrum/Viewpoint or similar construction ERP systemFamiliarity with platforms such as Open Invoice and AribaExperience with lien waivers, retainage, T&M billing, schedule of values, pay applications AIA G702/G703WORKING CONDITIONSUse a computer, phone, and standard office equipment.Work extended hours and adjust priorities to meet project goals.Attend and participate in meetings.BENEFITSCompetitive salary and performance-based bonusesHealth, dental, and vision insurance401(k)Paid time off and holidays